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Administrative Support Officer

2 months ago

Bethesda, Maryland, United States General Dynamics Information Technology Full time

Type of Requisition:
Regular

Clearance Level Must Currently Possess:
Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:
Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

Job Family:
Business Administration

Job Qualifications:

Skills:
Administrative Process, Microsoft Office, Office Administration, Status Reporting, Task Management

Certifications:

Experience:
5 + years of related experience

US Citizenship Required:
Yes

Job Description:

HOW AN ADMINISTRATIVE SUPPORT OFFICER WILL MAKE AN IMPACT

Act as the primary liaison and action officer for the office, delivering comprehensive administrative assistance to senior executives through a variety of complex and routine tasks, including tracking follow-ups, coordinating approval processes, and ensuring timely completion of projects.

Serve as a point of contact with senior executive staff across various agencies, Congress, and the White House to guarantee alignment of attendance and briefing materials.

Plan, organize, and execute meetings, conferences, and off-site events; may participate as a recorder or note-taker during these gatherings.

Arrange travel logistics, coordinate itineraries, and manage travel-related documentation, including passport/visa requirements and expense reports.
Oversee daily administrative operations for the component.
Monitor and facilitate task completion among other contractors within the unit.
Develop and maintain Standard Operating Procedures for the component.
Draft and edit correspondence, briefings, and presentations for senior executive review.
Exhibit the ability to manage multiple critical deadlines simultaneously.
Conduct quality checks on all materials prepared for senior executive review and/or signature.

Collaborate with component staff to create read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and public engagements.

Research and retrieve necessary data and information from various databases.
Screen incoming correspondence, summarize key issues, and ensure timely responses.
Handle all travel arrangements, both domestic and international, and prepare expense documentation related to executive travel.
Gather budget requirements and monitor spending plans associated with projects or business areas.
Provide backup support within component divisions as required.

WHAT YOU'LL NEED TO SUCCEED
This position requires an active Top Secret/SCI clearance with Polygraph.
A Bachelor’s degree in business administration is essential.
Five (5) years of senior administrative experience supporting Deputy Directors/CEOs or SES-level executives.
Exceptional communication skills with demonstrated experience in writing and editing correspondence and briefings for senior executives.

Possess subject matter expertise to interpret and apply established policies, procedures, and guidelines to unique situations.

Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
Advanced skills in SharePoint applications.
Comprehensive knowledge of IC administrative processes and procedures relevant to the assigned area.
Ability to maintain discretion and confidentiality.
Basic understanding of project management principles to effectively plan, coordinate, and execute comprehensive administrative support for processes or projects.

DESIRED QUALIFICATIONS
Proven ability to cultivate a professional network across organizational boundaries and at all levels.
Ten (10) years of progressively senior administrative experience working directly for management at the CEO, SIS/SES/SNIS, or VP level.

WHAT GDIT CAN OFFER YOU
401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certifications
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays

The likely salary range for this position is $110,500 - $149,500. This is not, however, a guarantee of compensation or salary.

Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.


Scheduled Weekly Hours:
40

Travel Required:
None

Telecommuting Options:
Onsite

Work Location:
USA MD Bethesda

Additional Work Locations:

Total Rewards at GDIT:


Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match.

To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave.

To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available.

We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT.

A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S.

government, defense and intelligence community.

Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation.

We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development.

Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.


We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day.

We create opportunities for our people to lead and learn simultaneously.

From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.