Administrative Assistant

2 months ago

Upper Marlboro, Maryland, United States Prince George's County Government Full time
Nature and Variety of Work

Come join our team

Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services.

Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

We are Prince George's Proud

The Prince George's County Department of The Environment is currently seeking qualified applicants to fill an Administrative Assistant, grade A24, in the Animal Services division.

About the Position
This is a senior-level professional, managerial/supervisory level administrative position in the Department of the Environment, Animal Services Division.

The incumbent assists the Associate Director and Assistant Associate Directors with high level, non-routine professional duties related to Animal Services operations.

A high degree of independent judgment and competent administrative skills are utilized with daily functions. This position is designated "essential" in accordance with DOE Instruction 110.4.

About the AgencyThe Department of the Environment works for a healthy, beautiful and sustainable County through programs that provide clean water, flood control, recycling and waste management, litter prevention, sustainable animal management and pet adoption in partnership with residents and other stakeholders.

Some of our core services include providing clean water services (Stormwater Management Division); flooding prevention for buildings and structures (Sustainability Division and Stormwater Management Division); collecting, processing and diverting waste from the County-operated landfill, commercial facilities and householders (Resource Recovery Division); providing sustainability services to reduce greenhouse gas and emission (Sustainability Division); and facilitating pet adoptions, managing an animal holding facility, issuing pet licenses, investigating cruelty complaints and conducting humane outreach and education events (Animal Services Division).

Examples of Work

Provides the Assistant Associate Director assistance preparing budget forecasts and documents for current and long-term budgets for the Animal Services Division.

Provides administrative support and assistance to the Assistant Associate Director to ensure the smooth operation of the Animal Services Division, Administrative Section, and Project Management.

Drafts, updates, and/or revises personnel correspondence, administrative procedures, and standard operating procedures (SOP's).

Attends meetings in absence of the Assistant Associate Director and ensures Management is informed of any changes that may impact service.

Provides supervision of the Administrative Aides and staff, as needed.

Represents the Division in a manner that applies tact, courtesy, and diplomacy in the performance of all customer service duties.

Assists with and reviews the preparation of the annual budget documents and procurement forecasts.
Reviews budget forecasts for the annual capital improvement projects (CIP), capital outlay, enterprise fund, operations, and post-closure accounts.
Monitors the section's invoices using an automated invoice tracker.
Conducts reviews of the invoice payment processes and ensures invoices are handled within the established time-frame.

Receives and reviews all requests for field purchase orders, credit card requests, payment requests, encumbrance of funds, printing, stores requests, purchase requisitions, and any other associated documents for review.

Prepares and reviews detailed reports, letters, and memorandums related to the Division.
Thoroughly reviews all reports submitted for accuracy, professional quality, and conformance to County guidelines and standards.
Prepares and/or compiles monthly office reports for submission to Associated/Assistant Associate Director and Regulatory Agencies.
Receives requests for IT assistance and forwards them to the Department's Information Technology Office, DoE HelpDesk, for immediate assistance.
Reports all requests to the DoE IT staff and maintain records for all requests processed.

Performs task duties assigned which may not be specifically listed in the position description but are within the general, occupational category and responsibility level typically associated with the employee's class of work.

Qualifications

Bachelor's degree in Business Administration, Public Administration, or closely related field; plus,
Two (2) years of progressively responsible senior-level administrative experience in the government field.
An equivalent combination of education and experience will be considered.

Preferred Qualifications:
Previous experience performing administrative duties is preferred.
Comprehensive knowledge and experience utilizing Microsoft Office – Word, Excel, Outlook, and PowerPoint.
The ability to take initiative, judgment, independent decision making, and customer service skills is also preferred.
EACH APPLICANT MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information

Job Location: 3750 Brown Station Road, Upper Marlboro, Maryland 20772

Conditions of Employment:
Upon selection, the candidate must:

Meet all training and performance standards and demonstrate proficiency as required by the agency.
Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.

May be required to successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.

Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work:
Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers.

Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed.

For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at or visit their website at

INTERNAL APPLICANTS:

If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice.

Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace

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