Senior Administrative Coordinator
2 weeks ago
Position Overview
As part of the University of Maryland Medical System, this role is essential in providing comprehensive administrative support to senior management within the department. The successful candidate will facilitate smooth operations and manage sensitive employee-related matters with discretion.
Key Responsibilities
- Deliver administrative and secretarial assistance to senior executives, ensuring efficient departmental functions.
- Oversee and mentor junior clerical staff, promoting adherence to departmental policies and procedures.
- Prepare various documents including invoices, reports, and correspondence utilizing advanced software tools.
- Manage executive calendars and coordinate travel logistics effectively.
- Handle electronic communications and phone inquiries, directing them appropriately or taking detailed messages.
- Perform general office tasks such as maintaining official records, ordering supplies, and managing mail distribution.
- Conduct research and compile data for executive review, supporting informed decision-making.
- Welcome and screen visitors, ensuring a professional environment.
- Review documents for accuracy and recommend necessary revisions.
- Collaborate with other departments to coordinate functions as needed.
- Execute additional responsibilities as assigned.
Qualifications
- High school diploma is mandatory.
- Preferred: 2 years of formal secretarial training and 1-3 years of relevant experience.
- Supervisory experience is advantageous.
- Proficiency in Windows and Microsoft Office applications is required.
- Typing speed of at least 50 words per minute with the ability to take quick notes or shorthand.
- Familiarity with office equipment such as copiers and fax machines.
- Strong command of grammar, spelling, punctuation, and medical terminology.
- Excellent communication skills with a professional demeanor and effective telephone etiquette.
- Able to manage multiple tasks and meet deadlines efficiently.
- Demonstrated initiative and sound judgment in handling confidential information.
- Ability to work independently while being detail-oriented and a team player.
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