administrative assistant i
1 month ago
Requisition No:
Agency: Department of Education
Working Title: ADMINISTRATIVE ASSISTANT I
Pay Plan: Career Service
Position Number:
Salary: $2,730.00
Posting Closing Date: 12/31/2024
Total Compensation Estimator Tool
DIVISION OF VOCATIONAL REHABILITATION
AREA 2, JACKSONVILLE/OCALA
UNIT 08A
(Administrative Assistant 1)
This Advertisement may be used to fill current and future vacancies for up to 6 months.
This position typically hired at the pre-broadband salary minimum of $2,730.00 per month ($32,760.00 annually).
This position may be housed in Jacksonville or Ocala, FL depending on available office space.
Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.
All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.
No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.
Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.
Applicants interested in information about The Division of Vocational Rehabilitation and The Department of Education or the State of Florida can utilize the attached links to web sites such as the DVR Rehab works site , the DOE homepage , the Department of Management Services website , or the My Florida homepage .
DESCRIPTION
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
This is independent work assisting management in providing analysis and research on a variety of administrative matters. Work involves assignments that are broad as to objective and content and require independently making decisions and obtaining solutions by operating within well-established policies, laws, rules and guidelines.
This work helps management and professional staff accomplish its objectives by providing administrative support including organization and control in the preparation and maintenance of documentation and materials vital to the effectiveness of the organization/unit.
This position:
- Process a variety of routine correspondence, investigate subject matter and prepare replies.
- Maintain current information of division policies and programs and process routine matters within established policies.
- Review records and reports which require action and recommend solutions or courses of action.
- Perform special assignment, research and report preparation.
- Perform fiscal, personnel, purchasing, statistical reporting and other major office functions.
- Represent supervisor at meetings to furnish or obtain information.
- Assist in conducting daily administrative activities and/or directing special projects or activities.
- Provide input and recommendations for area budget.
- Review and coordinate implementation of area rules and procedures.
- Perform related work as assigned.
Duties and Responsibilities: Assists the Area Director and other staff in conducting daily administrative activities. This includes, but is not limited to the following: Functions as Social Security Liaison: - Trains area staff in Ticket-to-Work procedures.
- Trains area staff about the State Verification & Exchange system (SVES).
- Tracks and prepares area Social Security Cases for possible reimbursement of VR funds.
- Updates area staff on Social Security Administration changes.
Functions as Purchasing Liaison: - Purchases area supplies, equipment and furniture via MyFloridaMarketplace (MFMP), Purchasing Card (Pcard), or Miscellaneous Invoice Transmittal (MIT).
- Training of area staff on preparation of purchase requests.
Functions as Travel Liaison: - Trains area on travel rules and regulations.
- Trains area staff on Travel Program, preparation of C676c.
- Trains area staff on the proper utilization of travel codes.
- Proofing of area travel packets prior to sending to VR Headquarters for reimbursement.
- Maintains monthly travel expense report for the area.
Functions as Training Coordinator: - Preparation of facility prior to training.
- Prepare and submit request for CRC credits for area training.
- Maintains attendance records of area staff who attend area and state level training.
- Purchase of interpreter services for Hearing Impaired personnel.
- Assist area staff with preparation of travel packets to attend trainings.
- Proofing of area staffs' travel packet prior to submission for reimbursement of expenses acquired during trainings.
- Preparation of training materials for trainings.
- Arranging accommodations for training presenters.
Attendance is an essential function of this position. Performs related duties and responsibilities as assigned. Minimum Qualifications
A bachelor's degree from an accredited college or university and one year of administrative experience. A master's degree from an accredited college or university can substitute for the required experience. Administrative or clerical experience can substitute on a year-for-year basis for the required college education. KNOWLEDGE, SKILLS AND ABILITIES (Note: The knowledge, skills and abilities (KSA's) identified in this class specification represent those needed to perform the duties of this class. Additional knowledge, skills and abilities may be applicable for individual positions in the employing agency.) Knowledge of: - administrative principles and practices
- office procedures and practices
- methods of data collection
- principles and techniques of effective communication
- business formats and styles for letters and business forms
- correct spelling, punctuation and grammar usage
- basic arithmetic
- Skill in typing
Ability to: - collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing
- prepare correspondence and administrative reports
- understand and apply applicable rules, regulations, policies and procedures
- utilize problem-solving techniques
- work independently
- plan, organize and coordinate work assignments
- communicate effectively
- establish and maintain effective working relationships with others
BENEFITS INFORMATION - State of Florida Retirement package – 3% employee contribution required
- 10 Paid Holiday's annually
- 104 Hours of Paid Annual Leave annually
- 104 Hours of Paid Sick Leave annually
- Health Insurance for Individual or Family Coverage – State pays 80% of premium
- Life Insurance – State pays 80% of premium
- Additional supplemental insurances available such as dental, vision, etc.
- Tax Deferred Medical and Child Care Reimbursement Accounts available
- Tax Deferred Savings Program available through payroll deduction
Benefits information can be found on the following websites: Insurance Benefits: Deferred Compensation:
Pretax Benefits:
Retirement Benefits:
LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
-
Legal Administrative Assistant I
6 days ago
Jacksonville, Florida, United States City of Jacksonville, FL Full timeSalary: $48,320.43 Annually Location: Jacksonville, FL Job Type: Civil Service Department: CLERK OF THE COURTS Job Overview Are you seeking a role that promotes a healthy work/life balance? Do you desire to accumulate four weeks of leave during your initial year of service? Are you interested in affordable health insurance options? If so, consider joining...
-
Administrative Assistant
3 weeks ago
Jacksonville, Florida, United States Triad Financial Services, Inc Full timeTriad Financial Services, a leading provider of financial services and solutions serving clients worldwide, is seeking a highly motivated Entry Level Administrative Assistant to join our growing team.Experienced in using Outlook and other MS Office programs, including Excel and WordAbility to handle highly sensitive, confidential, and non-routine...
-
Legal Administrative Assistant
5 days ago
Jacksonville, Florida, United States Rolfe & Lobello, P.A. Full timeJob OverviewLegal Administrative AssistantWe are looking for a meticulous and organized individual to become a part of our team as a Legal Administrative Assistant. The successful candidate will play a crucial role in supporting our legal department and ensuring the efficient functioning of our office.Key Responsibilities:• Support attorneys in preparing...
-
Administrative Assistant
6 days ago
Jacksonville, Florida, United States North Florida Surgeons Full timeJob OverviewAbout Us:North Florida Surgeons is a leading provider of surgical care, dedicated to delivering exceptional service and support to our patients. Our team is committed to excellence and strives to create a welcoming environment for all.General Summary of Responsibilities: The role involves a variety of administrative and clerical tasks to ensure...
-
Healthcare Administrative Assistant
5 hours ago
Jacksonville, Florida, United States MediClaim Full timeJob OverviewAt MediClaim, we are committed to delivering outstanding medical billing solutions that empower healthcare providers to enhance their financial performance. Our dedicated team focuses on providing exceptional service and support, ensuring seamless operations and a positive experience for patients.**Position Summary:**We are seeking a proactive...
-
Executive Administrative Assistant
1 month ago
Jacksonville, Florida, United States BAE Systems Full timeJob Description BAE Systems Jacksonville Ship Repair is looking for a highly skilled and motivated Functional Support Specialist II to join our team and provide executive-level support to the Vice President/General Manager (VP/GM) and staff. In this role you will represent the organization on administrative matters. The Functional Support Specialist II will...
-
Administrative Coordinator
8 hours ago
Jacksonville, Florida, United States Vaco Full timeCompany Overview: Vaco Staffing is seeking a skilled Receptionist/Administrative Assistant to support a prominent builders association's non-profit division.Position Overview: We are looking for an enthusiastic and meticulous individual to act as the primary contact for our organization. This role encompasses a variety of administrative responsibilities,...
-
Customer Support Specialist I
5 hours ago
Jacksonville, Florida, United States HonorVet Technologies Full timePosition Overview:As a Customer Support Specialist I at HonorVet Technologies, you will be responsible for managing and executing loss assignments in accordance with client directives. Key Responsibilities:Initiate emergency outreach to contractors through three-way calls with clients.Achieve and uphold proficiency in all client and departmental guidelines...
-
Customer Support Specialist I
5 days ago
Jacksonville, Florida, United States HonorVet Technologies Full timePosition Overview:As a vital member of the HonorVet Technologies team, the Customer Support Specialist I is responsible for managing and executing loss assignments in accordance with client specifications.Key Responsibilities:Initiate emergency communications with contractors through three-way calls involving homeowners.Achieve and uphold proficiency in all...
-
Administrative Coordinator
20 hours ago
Jacksonville, Florida, United States Arcadia Cold Storage Full timeJob OverviewCompany BackgroundAt Arcadia Cold Storage and Logistics, we are dedicated to creating and implementing state-of-the-art facilities while offering innovative solutions through advanced technology. Our aim is to deliver significant value to our clients, assisting them in achieving their strategic goals and redefining the cold chain industry.We...
-
Administrative Support Specialist
2 hours ago
Jacksonville, Florida, United States Vaco Full timeVaco Staffing is currently seeking an experienced administrative professional for a prominent home builders association.Position Overview:We are in search of a proactive and meticulous Administrative Coordinator to support the non-profit sector of our large builders association. This position will act as the initial point of contact for our organization,...
-
Administrative Support Intern
2 days ago
Jacksonville, Florida, United States RF-SMART Full timeJob OverviewWe are looking for a dedicated and detail-oriented Office Support Admin Intern to provide essential administrative assistance. This role focuses on enhancing daily office functions and supporting various operational tasks.Key Responsibilities:Reception Duties:Welcome and assist visitors and team members in a courteous manner.Manage incoming phone...
-
Administrative Coordinator
6 hours ago
Jacksonville, Florida, United States Prairieland FS Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide comprehensive support to our Agronomy and Grain Management teams. As a key member of our operations team, you will be responsible for ensuring seamless day-to-day operations and effective communication across departments.Key ResponsibilitiesAdministrative...
-
Court Support Specialist I
48 minutes ago
Jacksonville, Florida, United States City of Jacksonville, FL Full timeSalary: $48,320.43 Annually Location: Jacksonville, FL Job Type: Civil Service Department: CLERK OF THE COURTS Job Overview Are you seeking a role that offers a balanced work environment? Would you appreciate earning four weeks of leave during your initial year of service? Are you interested in affordable health insurance options? If you answered...
-
Library Technology Administrator
2 hours ago
Jacksonville, Florida, United States City of Jacksonville Full timeLibrary Systems Administrator Opportunity at City of JacksonvilleThe City of Jacksonville is seeking a proficient Library Systems Administrator to enhance their library services. This position reports directly to the Assistant Director for Systems and Technology and is responsible for the oversight and maintenance of essential library technologies that...
-
Customer Support Specialist I
3 hours ago
Jacksonville, Florida, United States HonorVet Technologies Full timePosition Overview:As a vital member of the HonorVet Technologies team, the Customer Support Specialist I is responsible for managing and executing loss assignments in accordance with client directives.Key Responsibilities:Initiate emergency communications with contractors through three-way calls involving homeowners.Achieve and uphold proficiency in all...
-
Loan Administration Specialist
2 hours ago
Jacksonville, Florida, United States Arena Investors, LP Full timeArena Investors, LP is a prominent global investment management firm dedicated to achieving appealing risk-adjusted returns through a fundamentals-based, asset-oriented financing and investment strategy across the entire credit spectrum. Our focus lies in areas where traditional capital sources are limited, specializing in off-the-run, stressed, distressed,...
-
Construction Site Administrator
3 hours ago
Jacksonville, Florida, United States Curtin Maritime Full timeCurtin Maritime: Site AdministratorSalary Range: $60,000 - $75,000 Annually DOERemote Position with Travel RequirementsThe Site Administrator at Curtin Maritime plays a crucial role in delivering operational and administrative assistance for various construction and dredging initiatives. This position entails the management of schedules, preparation of...
-
Administrative Coordinator III
5 days ago
Jacksonville, Florida, United States Epsilon Systems Full timeOverview: The Administrative Coordinator III will deliver comprehensive administrative assistance to the Southeast Regional Maintenance Center (SERMC). Key Responsibilities: Facilitate and oversee Department of Defense civilian and military administrative tasks.Disseminate Combat Systems (Code 200) directives and expectations across various levels of...
-
Office Administrative Coordinator
5 days ago
Jacksonville, Florida, United States Internal Revenue Service Full timeOverview of the Appeals DivisionThe Appeals Division is responsible for handling various administrative functions within the organization. This role involves supporting the Office of Appeals Shared Administrative Support, with opportunities available across multiple locations.Key ResponsibilitiesThe incumbent will perform a variety of duties, including but...