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Executive Assistant

4 months ago

Washington, Washington, D.C., United States GE Aerospace Full time

Job Description Summary

GE Aerospace is a dynamic and innovative organization dedicated to 100+ years of living our purpose: to invent the future of flight, lift people up, and bring them home safely. We pride ourselves on our commitment to transparency, integrity, and effective communication with all stakeholders. As we continue to grow, we are seeking a talented Executive Assistant to join our team.

In this role, you will perform complex and specialized assistant functions while managing day to day business activities for the Corporate Affairs team. This work requires the use of independent judgment and the ability to coordinate Senior Leader activities, agenda and business events. This position will provide direct support to multiple GE Aerospace senior leaders on the Corporate Affairs Senior Leadership Team in day-to-day business operations and activities.

*Fully remote is not an option for this opening

*Candidates must be local to work onsite with a hybrid work schedule

Job Description

ESSENTIAL RESPONSIBILITIES

  • Provides independent and comprehensive support to the Corporate Affairs leader and SLT
  • Demonstrated ability to exercise discretion and independent judgment to ensure a professional, responsive and effective relationship with Senior officers, direct/indirect reports, external customers and contractors
  • Provides exceptional calendar management for the Corporate Affairs leader
  • Demonstrated ability to manage complex schedules, as well as an exceptional ability to prioritize inquires and requests while troubleshooting conflicts with little guidance
  • Able to make independent judgement and recommendations to ensure smooth day-to-day engagements
  • Coordinate domestic and international travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports
  • Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events
  • Handle all of the logistics for the listed SLT and other leaders (transportation, hotel rooms, catering and tickets)
  • Prepare presentation and documents; may be required to travel to events to assist with on-site facilitation
  • Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis
  • Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager's signature
  • Maintain distribution lists
  • Prepare, track and coordinate mail and shipments for the organization
  • Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints
  • Helps support community responsibility events/activities for the Corp Affairs SLT
  • Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, in order to protect GE Proprietary information and comply with government regulations
  • Knowledge of point of contacts and tools for all requests
  • Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary
  • Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources
  • Makes decisions per established policies, procedures and regulations and applies these to work problems
  • Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders
  • Helps keep organization charts, phone lists, and birthday lists up to date

QUALIFICATIONS

  • Bachelor's degree from an accredited university or college (or a high school diploma / GED with at least 4 years of experience in Administration and Support)
  • Internal Candidates : Minimum of 3 years of experience supporting multiple executives including an awareness and/or understanding of the business and leadership structure
  • External Candidates : Minimum of 5 years of experience as an Executive Assistant, including 3 years of experience supporting a high-level executive (Senior Manager and above) within a large organization.
  • This role requires use of technical data subject to U.S. Government contract restrictions and this posting is only for U.S. Citizens. GE will require proof of status.
  • Ability to work outside of traditional business hours and be on-call as needed

DESIRED CHARACTERISTICS

  • Well-versed in computer/office communications technologies
  • Expert in Microsoft Software: PowerPoint, Word, Excel and Outlook
  • Positive, can-do attitude
  • Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly
  • Effective time management and organizational skills; able to balance multiple priorities
  • Able to effectively interact and communicate with senior level management, corporate contacts and external customers
  • Excellent interpersonal, verbal and written communications including strong grammatical skills
  • High attention to detail
  • Able to anticipate future needs of the team/leader, process information accordingly, implement and maintain a process to ensure flawless execution of deliverables
  • Able to quickly identify and prioritize goals and uses resources
  • Able to create solutions and meet deadlines, while considering both strategy and efficiency
  • Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses

Some of our competitive benefits package includes:

  • Medical, dental, and vision insurance that begins on the first day of employment
  • Permissive time off policy for newly hired employees
  • Generous 401(k) plan
  • Tuition Reimbursement
  • Life insurance and disability coverage
  • And more

This position may be eligible for the following flexible work arrangements (FWA):

  • Hybrid work schedule (i.e. 3 days in-office per week)

Additional Information

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer ) . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No