Attendance Officer

2 months ago


South Bend, Indiana, United States tapwage Full time

POSITION TITLE:
Attendance Officer

GENERAL CHARACTERISTICS:

Reports to:
Building Principal or Designee

CONTRACT LENGTH:
10 1⁄2 months (Grant Funded)

BASIC FUNCTION:
Maintains all student attendance and membership records and performs clerical duties for the Building Administration.

Other duties as assigned.

ESSENTIAL FUNCTIONS:

  • Interpret and communicate compulsory attendance laws, school policy, SBCSC Code of Conduct, and other relevant regulations to students and parents.
  • Records student absences and maintains student attendance records. Answers inquiries from parents, students, and teachers, regarding a particular student's attendance record.
  • Assist with locker assignments.
  • Prepares periodic reports such as membership, average attendance, etc.
  • Maintain confidentiality
  • Monitor, review, and assess student attendance and behavior.
  • Interpret and communicate compulsory attendance laws and school policy to students and parents.
  • Ensure student compliance with the SBCSC Code of Conduct, attendance and tardy policies and determine and assign disciplinary action based on infraction(s) of the School Code of Conduct.
  • Work with administrative staff to prepare student due process documentation and participate in Community Control Panel hearings as necessary.
  • Communicate with parents and students in explaining procedures and consequences of the attendance policy. Meet with parents and students regularly regarding attendance issues.
  • Serve as school liaison to parents, law enforcement agencies and court personnel.
  • Confer with students in matters of attendance and tardiness and make a reasonable effort to gain their cooperation to improve their attendance. Demonstrate a fair and consistent approach when working with students, parents, and staff
  • Track down "9999" noshow students.
  • Work with Data Tech to monitor student attendance.
  • Collaborate with the school administrative team.
  • Monitor the recording of daily attendance to ensure that established procedures are followed.
  • Identify student truancies, contact parents, and then report to the appropriate authorities, if necessary.
  • Maintain a good, positive role model in attire and demeanor.
  • Ability to work well with others in the office and the school as a whole. Follow other directives from school administration that serve to improve services to the students and patrons of the SBCSC.
  • Any other duties assigned by buildinglevel administration.

SPECIAL CHARACTERISTICS OF THE POSITION:
High school graduate (or equivalent) and 1-5 years of successful clerical experience. Knowledge of standard office procedures, and ability to learn SBCSC policies and procedures related to absenteeism, attendance, and tardiness.

Must be able to type accurately; ability to spell correctly and use proper grammar; ability to maintain accurate orderly records; ability to deal with students, parents and teachers.

Computer knowledge, for which a skills test may be required.

Minimum qualifications:

  • Excellent interpersonal, communication, leadership and organizational skills.
  • Ability to develop databases and use word processing.
  • Must be knowledgeable about or be able to learn and understand State compulsory laws.
  • Ability to interpret laws, policies and procedures.

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