Accounts Receivable Coordinator

5 days ago

Chicago, United States Mack & Associates, Ltd. Full time

A premier real estate company is excited to bring on a detail-oriented and dynamic temporary Accounts Receivable Coordinator for a five-month assignment. This role is perfect for a motivated individual who thrives in a fast-paced environment and enjoys tackling diverse accounting challenges. The Accounts Receivable Coordinator will oversee crucial accounts payable and receivable functions, support various financial tasks, and maintain the integrity of financial processes. Working closely with both internal teams and external partners, this position plays a pivotal role in driving the success of the finance team. With a flexible hybrid work schedule and a competitive pay rate of $20-25/hr, this opportunity is ideal for those looking to make a meaningful impact.


Responsibilities of the Accounts Receivable Coordinator:

  • Oversee all accounts payable and receivable functions, ensuring smooth financial operations.
  • Prepare and issue invoices, manage A/R collections, and accurately post cash receipts to maintain financial accuracy.
  • Review credit card transactions imported from the web for accuracy, and ensure they are correctly posted to the ledger.
  • Efficiently process vendor invoices and payments, monitor A/P aging reports, and review employee expense reports in the Certify system, posting them to the ledger.
  • Perform reconciliations of various general ledger accounts and manage intercompany transactions for subsidiaries, ensuring precise financial reporting.
  • Prepare and organize VAT tax submissions for international subsidiaries, demonstrating a thorough understanding of international tax regulations.
  • Assist with the setup and management of corporate and payroll state taxes, contributing to the company's compliance efforts.
  • Prepare 1099 forms for vendors, ensuring timely and accurate submission.
  • Support special projects as assigned by management, providing valuable insights and assistance where needed.
  • Collaborate with internal teams across departments and communicate with external members and vendors regarding invoices, payments, and collections, fostering positive relationships.


Qualifications of the Accounts Receivable Coordinator:

  • Bachelor’s degree in accounting or business is preferred, highlighting a strong educational background in finance.
  • A minimum of two years of accounting experience is required, demonstrating proficiency in financial management and accounts receivable coordination.
  • Expertise in handling financial and numerical data with a meticulous attention to detail.
  • Proficiency in Excel and Word, along with experience in accounting systems, showcasing technical competence.
  • Exceptional organizational skills with the ability to juggle multiple tasks and consistently meet deadlines.
  • Strong verbal and written communication skills, enabling effective interaction with both internal and external stakeholders.
  • A strong work ethic with the ability to perform under pressure, maintaining a high level of productivity and professionalism.


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