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Accounts Receivable and Billing Coordinator

2 months ago

Chicago, Illinois, United States Hennessy & Roach, P.C. Full time
Job Overview

Company Overview:
Hennessy & Roach, P.C. is a prominent law firm specializing in defending employers in Workers' Compensation cases and representing defendants in General Liability matters. The firm operates multiple offices across various states, ensuring comprehensive legal support.

Position Summary:
The Accounts Receivable Billing Specialist is responsible for managing the daily financial transactions related to attorney invoices. This role involves utilizing specific billing systems and maintaining effective communication with various stakeholders to ensure accurate and timely payment processing.

Key Responsibilities:

  • Execute daily deposit processes for attorney invoice payments.
  • Apply various payment methods, including checks and electronic transfers, to the correct invoices as directed.
  • Handle refunds for overpayments and maintain proper documentation within the case management system.
  • Manage duplicate check returns and ensure all records are accurately saved.
  • Conduct research on outstanding Work In Progress (WIP) to maintain accurate billing entries.
  • Update and manage spreadsheets for ACH clients and paper billed clients as necessary.
  • Respond to inquiries regarding billing issues and collaborate with electronic billing systems to ensure successful invoice uploads.
  • Verify the accuracy of billing and supporting documents in accordance with firm guidelines.
  • Maintain confidentiality of all client and firm information at all times.
  • Assist with special projects and other duties as assigned.

Qualifications:

  • High school diploma or GED required; an Associate's or Bachelor's degree in accounting is preferred.
  • 1-2 years of relevant experience in billing or accounts receivable, ideally within a legal environment.
  • Familiarity with billing software and proficiency in MS Office applications.
  • Strong organizational skills and attention to detail.
  • Ability to manage a high volume of invoices and adapt to a fast-paced work environment.
  • Excellent communication skills to effectively interact with attorneys, staff, and clients.

Additional Information:
Benefits include comprehensive medical, dental, and vision coverage, as well as retirement plans and paid time off. All information will be handled confidentially in accordance with EEO guidelines.