Confidential Executive Assistant
2 months ago
POSITION DETAILS
The Graduate Center benefits from highly ambitious and diverse students and alumni who in turn teach hundreds of thousands of undergraduates every year.
This is an excluded position.
The duties and responsibilities of the position will include, but are not limited to:
- Manages the President's calendar, schedules meetings and coordinates events, and prepares and assembles relevant materials. Ensures that appointments occur in appropriate sequences and in a timely manner. This involves daily and/or hourly adjustments to accommodate changes and to anticipate the impact on future appointments and management of any resulting problems;
- Arranges and schedules the President's development activities with contacts outside the University. This includes meetings or other functions with GC Foundation Board members as well as with potential donors (including external corporate and foundation heads). The Executive Assistant will be responsible for maintaining pertinent records of who the President has met with and relevant materials and activities;
- Prepares and assembles materials needed by the President for various committee meetings including, but not limited to, CUNY committee meetings, GC committee and board meetings, and outside committee, board, and association meetings.
- Reviews incoming electronic and physical correspondence and screens calls to determine which matters should be referred to the President, which should be referred to the relevant administrators, executive officers, other offices of the GC, or other units of CUNY for action, and which matters can be handled by staff members in the President's Office. Ensures effective routing and appropriate action and follow-up.
- Drafts letters, memos, and other correspondence on behalf of the President's Office. Assists in proofreading and finalizing correspondence as assigned. Prepares and disseminates mass communications.
- Handles all sensitive matters and communicates on behalf of the President with all segments of the GC community including faculty, students, staff, alumni, GC Foundation board members, business and community leaders, and government officials.
- Monitors personnel transactions and consults with the President's senior staff and Human Resources in order to brief the President as needed.
- Manages the President's discretionary and tax levy accounts including submission and approval of requisitions and disbursements to vendors, staff, and others. Maintains reports on the President Office's discretionary and tax levy spending.
- Coordinates travel arrangements for the President including ticketing, billing, and reimbursement.
- Manages the development and implementation of systems to ensure effective operations.
- Supervises the Administrative Executive Coordinator, including organizing and coordinating their assignments, establishing priorities, and overseeing their work to ensure effective production, dissemination, record keeping, and retrieval of the President's Office correspondence, reports and projects. Ensures continuous coverage of the office's front desk.
- Performs other related duties as assigned.
QUALIFICATIONS
Bachelor's degree and four years' related experience required- A minimum of five years of relevant experience working with or in an executive office in higher education and/or a not-for-profit organization.- Excellent communication (oral and written), interpersonal, analytical, and organizational skills.- Exceptional attention to detail with the ability to work under pressure in a collegial and collaborative environment.- Experience in planning small-to-large meetings and events of the highest quality from start to finish.- High level of diplomacy and tact with the ability to assess and adapt to changing situations and priorities, and to use sound judgement and discretion in all matters.- Ability to work effectively both independently and as part of a team.- Ability to plan and prioritize work, using time and other resources effectively to maximize desired outcomes.- Ability to take initiative.
CUNY TITLE OVERVIEW
Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.- Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule- Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community- Organizes, creates, and distributes key, complex management reports with a high degree of accuracy Procures required internal and exter
We have other current jobs related to this field that you can find below
-
Executive Assistant
4 weeks ago
New York, New York, United States Avant Creative Full timeAvant Creative Avant Creative New York, NY New York, NY Part-time Part-time $30 an hour $30 an hour 5 days ago 5 days ago 5 days ago About us FOUNDED IN 2022, AVANT CREATIVE, AN EXPERIENTIAL CREATIVE AGENCY, IS FOCUSED ON THE IDEA OF PURPOSEFUL AND NARRATIVE-DRIVEN STRATEGIES AND STORYTELLING.WE GO BEYOND TRADITIONAL MARKETING TO DESIGN MULTI-SENSORY...
-
Executive Assistant
2 months ago
New York, New York, United States Leman Manhattan Preparatory School Full timeMain Purpose of the Role: Léman Manhattan is one of the only PreK-12 independent schools in lower Manhattan, serving the fastest growing residential neighborhood in New York City. The school's mission is to cultivate global citizens – students who are confident, critical thinkers and decision-makers, possess an appreciation for cultural differences, and...
-
Executive Assistant
4 weeks ago
New York, New York, United States Alloy Full timeAlloy is where you belongAlloy solves the identity risk problem for companies that offer financial products by enabling them to outpace fraud and confidently serve more people around the world. Banks and Fintechs turn to Alloy to take control of fraud, credit, and compliance risk, and grow with the clearest picture of their customers. Through our values: Be...
-
Executive Assistant, CTPO
1 month ago
New York, New York, United States Vidmob Full timeVidmob is the creative data company. Its scoring software and analytics have become an essential ingredient in the creative and media decisions of the world's largest marketers and agencies, as they strive to drive business results through improved creative effectiveness. As the leader in creative data, Vidmob's influence lies in its partnerships and...
-
Executive Assistant
1 month ago
New York, New York, United States Attain Full timeAbout AttainBuilt for consumers and companies, alike. In a world driven by data, we believe consumers and businesses can coexist. Our founders had a vision to empower consumers to leverage their greatest asset—their data—in exchange for modern financial services. Built with this vision in mind, our platform allows consumers to access savings tools,...
-
Executive Assistant
3 weeks ago
New York, New York, United States United Talent Agency Full timeUTA seeks an executive assistant to support a Senior Vice President on the People and Business Partnerships Team in our New York office. The Executive Assistant will use independent judgment to coordinate and schedule meetings, manage various employee processes, organize and prepare collateral, and other special requests. Qualified candidates must have prior...
-
Executive Assistant to General Counsel
4 days ago
New York, New York, United States Career Group Full timeOur client, a Global Real Estate Company, is seeking an experienced legal Executive Assistant to support their General Counsel This is an exciting opportunity to join a dynamic, fast -paced and stimulating environment. If you are a self-starter, detail orientated and a strong communicator, this is the role for youThis role requires - 7 years of...
-
Executive Assistant
1 week ago
New York, New York, United States iCapital Full timeiCapital is powering the world's alternative investment marketplace. Our financial technology platform has transformed how advisors, wealth management firms, asset managers, and banks evaluate and recommend bespoke public and private market strategies for their high-net-worth clients. iCapital services approximately $191 billion in global client assets...
-
Executive Assistant
4 weeks ago
New York, New York, United States Russell Tobin & Associates Full timeWhat are we looking for in our Executive Assistant?American multinational technology company is looking to hire a contract Executive AssistantLocation:New York, NY / onsiteContract:6 MonthsPay:$20-27/ hourlyThe company is seeking a highly motivated and customer-obsessed Executive Assistant to support 2-3 Directors in Advertising Sales.Responsibilities:Manage...
-
Executive Personal Assistant
1 week ago
New York, New York, United States On Call Counsel Full timeWe are seeking a highly organized and professional Executive/Personal Assistant to provide comprehensive support to a dynamic personal injury attorney.The ideal candidate will be proactive, possess excellent communication skills, and have a strong ability to prioritize tasks and manage a fast-paced environment.Responsibilities:Calendar Management:Efficiently...
-
Executive Assistant
3 weeks ago
New York, New York, United States MANTL Full timeAs an Executive Assistant You Will:Be an integral part of ensuring MANTL runs and operates smoothly at the highest level. Working directly with our CEO and CCO, while supporting other members of the C-Suite to prioritize day to day travel, expenses and meeting schedules. This role will also take the lead on rhythm of the business planning, including...
-
New York, New York, United States GTI CORPORATION Full timeGTi Corporation GTi Corporation New York, NY New York, NY Part-time Part-time $25 - $40 an hour $25 - $40 an hour 8 days ago 8 days ago 8 days ago Responsibilities:We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team Provide administrative support to the Director...
-
Executive Assistant/Office Manager
6 days ago
New York, New York, United States Zealthy Full timeZealthy is a telemedicine company on a mission to provide critical healthcare services to all who need them. We are building the world's largest and highest quality telemedicine company and fundamentally expanding access to high-quality care.While the Founder was most recently Founder and CEO at a unicorn healthcare company, the full-time team is currently...
-
Executive Assistant
2 weeks ago
New York, New York, United States American Express Full timeYou Lead the Way. We've Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career...
-
Executive Administrative Assistant
2 weeks ago
New York, New York, United States American Express Full timeYou Lead the Way. We've Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career...
-
Senior Executive Assistant
2 weeks ago
New York, New York, United States American Express Full timeYou Lead the Way. We've Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career...
-
Executive Administrative Assistant
2 weeks ago
New York, New York, United States American Express Full timeYou Lead the Way. We've Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career...
-
Executive/Administrative Assistant
2 weeks ago
New York, New York, United States American Express Full timeYou Lead the Way. We've Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career...
-
Executive Administrative Assistant
1 month ago
New York, New York, United States AlixPartners Full timeAt AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively...
-
Executive Assistant to the CEO
2 months ago
New York, New York, United States Offchain Labs Full timeOffchain Labs has developed a suite of scaling solutions for Ethereum. This includes Arbitrum, an Optimistic Rollup, that instantly scales apps, reducing costs and increasing capacity, without sacrificing Ethereum's security. Porting contracts to Arbitrum requires no code changes or downloads since it's compatible with existing Ethereum developer languages...
