Operations Coordinator

4 weeks ago

Portland, United States Family Ties Counseling Center Full time
Join Our Team as an Operations Coordinator at Family Ties Counseling Center
Location: Portland, OR
Type: Full-time
Pay: Competitive Salary DOE
Benefits: Health & Dental Insurance | PTO | 401K
Are you an organized go-getter with a passion for making things run smoothly? Do you thrive in a fast-paced environment where every day is different? If you have a love for operations and want to make a real impact, then Family Ties Counseling Center has the perfect opportunity for you
Why You'll Love Working With Us:
Mission-Driven Work: Be a key player in a team that’s dedicated to supporting kids, families, teens, and couples. You’ll help create an environment where our clinicians can focus on what they do best—making a difference in people’s lives.
Two Locations, One Amazing Team: Our offices in Portland’s John's Landing and Multnomah Village are the perfect places to put your operational skills to the test. You’ll be the glue that keeps everything running smoothly between our two vibrant locations.
Culture of Care: We’re all about building a positive workplace culture. You’ll play a big role in organizing staff lunches, planning events, and making sure our team feels valued and connected.
What You'll Do:
Keep Us Running Like Clockwork: Oversee daily clinic operations, manage complex room schedules, and ensure our spaces are always ready for clients. You’ll continuously improve protocols to make us more efficient and effective.
Be the Executive Director’s Right Hand: Provide top-notch administrative support, from preparing reports to organizing meetings. You’ll be the go-to person for ensuring the Executive Director’s day runs smoothly.
Leader of Projects: Lead projects like updating sensory baskets in our treatment rooms and managing standalone initiatives. Your project management skills will keep us on track and on budget.
Build Community: Plan and execute thoughtful staff events, organize inclusive team potlucks, and create raffle baskets that everyone will love. You’ll help foster a sense of community and appreciation among our team.
Finance & Budget Wizard: Assist with budget planning, track expenses, and ensure our financial processes are smooth and accurate. Your attention to detail will help keep our clinic on solid financial ground.
Onboarding & Offboarding Specialist: Lead the charge during staffing transitions, making sure new team members feel welcome and departures are handled smoothly. Your proactive approach will minimize disruptions and keep our team strong.
Who We’re Looking For:
Education & Experience: Bachelor’s degree in healthcare or business administration (or related field) with 2-4 years of experience in a similar role.
Organizational Rockstar: You’re a pro at juggling multiple tasks, prioritizing effectively, and staying on top of details.
Communicator Extraordinaire: Excellent interpersonal skills with the ability to work collaboratively with diverse teams.
Tech-Savvy: Proficient in Microsoft Office, particularly in managing complex spreadsheets. Experience with EHR systems and HIPAA regulations is a plus.
Culture-Builder: You’re passionate about creating a positive workplace and enjoy planning events that bring people together.
Operations Enthusiast: You love making things run smoothly and finding ways to improve efficiency.
Perks & Benefits:
Competitive Salary: We offer a salary that reflects your experience and the value you bring to our team.
Health & Dental Insurance: Comprehensive coverage to keep you healthy and happy.
Paid Time Off: Recharge with generous PTO and holiday time.
401K & Professional Development: Plan for your future and grow your skills with ongoing learning opportunities.
A Positive, Supportive Environment: Join a team that values collaboration, creativity, and a little bit of fun
Ready to Apply?
If you’re ready to take your operations career to the next level and be part of a team that’s making a real difference in the Portland community, we want to hear from you Submit your resume and cover letter today and tell us why you’re the perfect fit for this role.
APPLY TODAY and let’s keep Family Ties Counseling Center running smoothly

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