Office Operations Coordinator

2 weeks ago


Portland, Oregon, United States Analytic Acquisitons, LLC Full time
Job Overview

We are in search of a meticulous and skilled Office Operations Coordinator to become a part of our dynamic team. This role will provide essential support to our organization, focusing on operational efficiency and quality assurance.

Key Responsibilities include but are not limited to:

Operational Support

  • · Managing incoming communications, including phone calls and correspondence
  • · Organizing and maintaining the office schedule using appropriate scheduling tools
  • · Drafting and managing routine communications in accordance with company policies
  • · Keeping the office reference materials up to date
  • · Maintaining organized files for correspondence
  • · Processing and tracking supply orders for office needs
  • · Ensuring compliance with file management systems as per organizational policies
  • · Monitoring and reporting on office compliance with property management programs
  • · Coordinating office mailings and deliveries
  • · Acting as the liaison for office space management
  • · Utilizing recruitment software for operational needs

Performance Management Support

  • · Monitoring and reporting on applicant progress through various processes
  • · Tracking and analyzing performance metrics for staff and processes
  • · Compiling performance data for internal reporting
  • · Processing incentive packages related to recruitment initiatives

Administrative Duties

  • · Managing the workflow of marketing support requests and approvals
  • · Overseeing background investigation processes for candidates
  • · Scheduling assessments and appointments as needed
  • · Arranging travel logistics for candidates in accordance with company policy
  • · Preparing and tracking waiver submissions

Technical Support

  • · Managing shared calendars and communication tools
  • · Overseeing distribution lists and shared mailboxes
  • · Developing and maintaining collaborative platforms for team use
  • · Organizing and sharing documents within the team environment
  • · Reporting on data from lead management systems

Communication Support

  • · Researching and maintaining outreach and distribution lists
  • · Creating promotional materials and communications
  • · Supporting administrative needs for recruitment events
  • · Monitoring and reporting on office communications channels

Analytic Acquisitions, LLC. is committed to equal opportunity employment. All candidates will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Company Overview

Analytic Acquisitions is a Woman Owned Small Business (WOSB) and Small Disadvantaged Business (SDB). Our management team is dedicated to providing our staff with the resources necessary to deliver exceptional support to our clients. Since our establishment, we have had the privilege of serving a diverse range of clients, including federal agencies and various commercial enterprises.



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