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Administrative Support Assistant

2 months ago

Kitsap County, United States Commander, Navy Installations Full time

Incumbent prepares correspondence, reports, and other documents, ensuring correct grammar, spelling, capitalization, punctuation, and appropriate format in work prepared by self and others.Must exercise continuous attention to the coordination among internal or external work units.
The immediate Supervisor directs work through subordinate supervisors who have varying functions, relationships, and customer responsibilities, which place significant demands on the Administrative Assistant position.
Maintains tickler system. Screens and priorities correspondence, electronic mail and material prior to distribution for suspense dates, established controls, and follows up on responses.
Schedules meetings, appointments, and conferences in accordance with instructions from supervisor.
Prepares and distributes agenda and takes notes when directed.
Receives visitors and phone calls.
Accurately determines nature of request and refers callers or visitors to appropriate staff.
Uses a variety of office automation software in support of the organization and mission requirements including but not limited to: -Complete back up of files and database systems-Uses database or spreadsheet software to accurately enter, revise, sort or calculate, and retrieve data for standard reports-Uses graphics software to provide briefs, charts, and graphs for viewgraphs or paper presentations
Other related duties as assigned