Fleet Administrative Assistant

3 weeks ago


Suffolk County, United States Island Pavement Cutting Co., Inc. Full time $65,000 - $70,000
Job DescriptionJob DescriptionSummary:
The Fleet Administrative Assistant will provide support for the office as related to ongoing compliance or administrative tasks in both new and existing jobs.
The Role:
Vehicle Fleet compliance and inventory tasks
  • Coordinate vehicle plates, registrations and stickers for fleet vehicles
  • Receive and file drivers’ alert updates
  • Maintain DOT driver files and driver educations logs
  • Provide complete administrative support services for the fleet department
  • Enter vehicle & equipment moves as well as new purchases
  • Manage titles and documentation of equipment and vehicles acquired by sewer equipment
  • Vehicle Logs – Maintain and audit logs for all vehicles
  • FMCSA Compliance – Ensure compliance with this and related DOT requirements, using the portal to as needed
Issue tickets – new and open
  • Review Repair Tickets each day, responding, addressing or closing as needed
  • Transcom Files – Respond to and keep current on any open issues related to Transcom
  • PM Tickets – Creates and follows up on Preventative Maintenance tickets according to prescribed schedule
  • Tickets and Violations – respond appropriately to any issued tickets to ensure communication and payment
Safety and Quality Control
  • Safety Compliance – Serve as in-house safety compliance officer, meeting periodically with teams to review incidents and complying with OSHA and other regulatory safety regulations
Skills and experience
  • 3+ years Experience in the construction industry
  • Basic MS office experience
  • Attention to detail
  • Strong communication and writing skills
  • Organizational and follow up skills for open items

Benefits of working with us:
  • 401k
  • Medical Benefits

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