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Administrative Support Associate
2 months ago
As an Administrative Support Associate, you will be essential in ensuring the efficient operation of our corporate headquarters.
This is a full-time, temporary position with the potential for transition into a permanent role. The position requires a complete onsite presence, five days a week.
Key Responsibilities- Office Management: Act as the primary contact for all daily internal office functions. Organize the office environment, manage incoming deliveries, and collaborate with IT to maintain and troubleshoot office equipment.
- Guest Reception: Welcome and register all visitors to the office.
- Supply Management: Order and restock office supplies while ensuring the workspace remains in excellent condition and coordinating necessary repairs.
- Vendor Liaison: Communicate with service providers and building management, including cleaning, delivery, and security services.
- Schedule Management: Oversee complex calendars, coordinate schedules, arrange executive travel, and organize both internal and external meetings and company events, including catering arrangements as required.
- Event Planning: Manage, plan, and execute corporate events such as conferences and trade shows. Provide onsite support during events as necessary, including sourcing venues and vendors while adhering to budgetary constraints.
- Logistics Oversight: Handle all logistical aspects of events, including production of materials, technology integration, and shipment of equipment.
Provide comprehensive administrative assistance, which includes responding to inquiries, drafting communications, conducting in-depth research, and creating presentations.
Additional projects and tasks may be assigned as needed.
