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Licensure Coordinator and Education Unit Administrative Assistant

2 months ago

Saint Paul, United States Bethel University Full time
Licensure Coordinator and Education Unit Administrative Assistant ID 2024-2022 Category Education Type Full-Time Months per year 12 Hours per week 40 Min USD $16.50/Yr. Max USD $17.50/Yr. Benefit Eligible Benefit Eligible FLSA Status Non-Exempt Office Location Anderson Center Location St. Paul, Minnesota Workplace Onsite Job Summary

We have an exciting job opening with our Education Department at Bethel University This position manages licensure for all CAPS and GS Education Programs. This role also provides primary administrative support for the Associate Dean of Education, the College of Professional Studies (CAPS) & Graduate School (GS) Special Education, and Ed.D. programs. In addition, this position provides back-up support for data management for CAPS and GS education programs.

This full-time position is ideal for someone with experience in the field of education. Once training and onboarding is complete, this position does allow for work-from-home up to 3 days per week.

Responsibilities

Manages/oversees licensure for all Education Programs (undergraduate and graduate CAPS and GS).

  • Serve as the Certifying Officer for all Professional Educator Licensing and Standards Board (PELSB) licensure recommendations.
  • Serve as liaison between the Registrar's Office, program completers, and PELSB.
  • Process Special Ed licenses and facilitates the processing of all other CAPS and GS licenses.
  • Present License Seminar to student teachers.
  • Remain up to date on licensure changes and communicates changes to students, Program Directors, Admissions, Student Success Advisors, and the Registrar's Office.

Ed.D. Administrative Assistant Support

  • Coordinate residency planning for the Doctor of Education: Leadership in Higher Education, Doctor of Education: Leadership in K12 Administration, and K12 Administrator Licenses Program.
  • Oversight of EdD Student Resources Moodle site and EdD Faculty Resources Moodle site (updates, announcements).
  • Manage EdD Program stipend process (submit and track, communicate with Business Office).
  • Responsible for EdD program reports (Argos, ABD, writing red flag list).
  • Responsible for edd-dissertation@bethel.edu email account and tracking student documentation/progress (dissertation committee, proposal meeting, defense meeting, committee stipend payments).
  • Coordinate EdD monthly team meetings (schedule, minutes)

Supports the Associate Dean of Education

  • Coordinate, schedule, and attend student/faculty meetings and events for the CAPS/GS Education Programs and prepares documents, as requested.
  • Process monthly expenses and statements.

Designs and completes special projects and other duties, as assigned by the Associate Dean of Education

  • Process WJ kits for CAPS and GS Special Education.
  • Order desk copies of texts.
  • Post announcements and keeping Student Resource Moodle pages up to date.
  • Serve as first point of contact for learner, faculty, staff, and community inquiries. Answer questions and refer to the appropriate person as necessary (phone, email, face to face, etc.).
  • Manage CAS-CAPS unique dual-program needs (CAS bookstore, CAS syllabi, CAS IDEA forms, CAS schedules).
  • Serve as the back-up to the Assessment and Accreditation Coordinator for the Education Unit.
  • Other duties as assigned.
Required Skills
  • Working knowledge of Google Suite and Microsoft Office products required.
  • Knowledge of Moodle course management software or similar CMS preferred.
  • Must be detail orientated, with demonstrable organizational skills, the ability to work under pressure in both team and individual settings, and the ability to handle sensitive information in a confidential manner.
  • Individual must be able to communicate effectively and in a professional manner with all constituents.
  • Ability to manage social media preferred, but not required.

Experience
  • 2+ years of office experience with complex levels of responsibility.
  • Experience in education, preferred.
Education
  • Bachelor's degree
  • Bachelor's degree in education or related field, preferred
Additional Information

This is a 40 hour per week, 12-month position. Individual must have the flexibility to work some evenings (approximately once a month) or early morning hours (during summer residency), as needed

Must be able to work at a computer for extended periods of time.

Bethel seeks to recruit, retain, develop, and support a diverse workforce who contributes to our educational and Christ-centered mission. Bethel encourages candidates to apply who can assist the University to develop a faculty that reflects the diversity of people in God's kingdom through a variety of ethnicities, cultures, and lived experiences.

Learn more about our commitment to diversity in hiring .

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Bethel employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, veteran status, familial status, and status with regard to public assistance. Individuals must be able to perform the essential functions of the position with or without reasonable accommodations.

#LI-Onsite


Bethel seeks to recruit, retain, develop, and support a diverse workforce who contributes to our educational and Christ-centered mission. Bethel encourages candidates to apply who can assist the University to develop a faculty that reflects the diversity of people in God’s kingdom through a variety of ethnicities, cultures, and lived experiences.

Learn more about our commitment to diversity in hiring .

Bethel University is a leader in Christ-centered higher education with approximately 6,300 students from 48 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Bethel employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, genetic information, veteran status, familial status, and status with regard to public assistance. Individuals must be able to perform the essential functions of the position with or without reasonable accommodations.