Office Administrator

2 weeks ago

Corpus Christi, United States Amentum Full time

The Office Administrator supports a complex contract, project, or task(s) by tracking and reporting on various aspects directly impacting revenues and expenses, preparing billing, auditing time records, and overseeing facility and vendor/supplier services and performance. In addition, the Office Administrator may perform various other office functions such as workers compensation administration, employee orientation, completion of HR paperwork, etc. Provides support to the Business Manager.

Essential Responsibilities:
~ Maintains and tracks costs and performances on contract. ~ Collects time sheets, payroll/labor accounting, prepares billing, oversees personnel records, responsible for facility administration, and represents company to vendors and suppliers. ~ Manages and reconciles debit cards, vehicle and aircraft fuel credit cards. ~ Verifies employee timesheet information. Keys and reconciles payroll for all site employees. ~ Reconciles all customer billing invoices. Audits billing invoices. Tracks invoice billing and communications within Company regarding billing and invoices. ~ Manages and reconciles travel invoices, bank checking accounts, petty cash fund, and special events. ~ Answers and responds to phone/fax/email inquiries from customers, Company, employees, and the like. ~ May also be responsible for some or all the following: Performs HR functions for new hires, terminations, benefit changes, open enrollment, and inputs employee changes into PeopleSoft HRIS system. Completes and enters into PeopleSoft site Employee Change Notifications (ECNs). Performs PeopleSoft HR functions for one or more sites and may include multiple sites and/or states. ~ Coordinates drug testing program and coordinates programs. ~ Administers and coordinates Workers Comp program with carrier AIG. Manages and secures personnel folders and workers comp files. ~ Coordinates communications, dues, and benefit changes with Union(s) and Company. ~ Ensures proper maintenance of contract requirements and information in the contracts system. ~ Supervises subordinates in a variety of complex administrative tasks.

Minimum Position Knowledge, Skills and Abilities Required:
Bachelor’s degree in business administration or accounting or associated discipline. Two (2) years’ experience in related field may be substituted for each year of the four (4) years college. Four (4) years related business experience. Additional experience/education may be required by contract or assignment. Demonstrates proficiency in Microsoft applications (i.e. Word, Excel) Operates office machinery such as fax and copier machines. Works independently with good decision-making skills. PeopleSoft experience preferred. Additional knowledge/skills may be required by contract or assignment.

Work Environment, Physical Demands, and Mental Demands:
Work is in normal office environment. Ability to travel domestically or internationally.

Other Responsibilities:

Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

       

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans

  • Front Office Administrative Assistant

    2 months ago

    Corpus Christi, United States L.K. Jordan & Associates Full time

    Front Office Administrative Assistant Temporary - Approximately two months Duties include but not limited to: - Answering phone and screening - Scheduling and canceling appointments - Data Entry - Scanning and uploading files Requirements: - Office e Administrative Assistant, Office, Administrative, Assistant, Business Services, Staffing

  • Office Administration and Bookkeeping Specialist

    2 weeks ago

    Corpus Christi, Texas, United States Jade Homes Full time

    Job OverviewWe are looking for a dedicated and proactive Office Administration and Bookkeeping Specialist to support our operations. In this position, you will carry out essential administrative tasks that contribute to the overall success of the organization. Your responsibilities will encompass a variety of functions including managing phone...

  • Branch Office Administrator

    4 weeks ago

    Corpus Christi, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    1 month ago

    Corpus Christi, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Office Coordinator

    5 days ago

    Corpus Christi, Texas, United States Bechtel Corporation Full time

    **Job Summary**Bechtel Corporation is seeking a highly organized and detail-oriented Administrative Assistant to support our project team. As an Administrative Assistant, you will provide administrative support to our project team, ensuring the smooth operation of our office.**Key Responsibilities**Provide administrative support to project team members,...

  • Administrative Assistant

    3 months ago

    Corpus Christi, United States Bechtel Corporation Full time

    12853BR Administrative Assistant Day Shift Corpus Christi,Texas Corpus Christi LNG Stage 3 Job Description 1. Must work in a confidential manner to ensure confidentiality of project files. 2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities. 3. Assists in...

  • Administrative Coordinator II

    5 days ago

    Corpus Christi, Texas, United States Texas A&M University-Corpus Christi Full time

    Job SummaryThe Texas A&M University-Corpus Christi is seeking a highly skilled and experienced Administrative Coordinator II to provide exceptional support to the Executive Director. This is a unique opportunity to join a dynamic team and contribute to the success of the Lone Star UAS Center of Excellence and Innovation.Key ResponsibilitiesProvide...

  • Administrative Assistant III

    5 days ago

    Corpus Christi, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Description:The Texas Department of Aging & Disability Services seeks a highly qualified candidate to fill the Administrative Assistant III position within the Foster Grandparent Program (FGP). The FGP is a vital component of the department's mission to provide support and services to individuals and families in need.Key Responsibilities:Provide complex...

  • Senior Administrative Coordinator

    1 week ago

    Corpus Christi, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: The Texas Department of Aging & Disability Services is seeking exceptional candidates for the role of Senior Administrative Coordinator within the Access and Eligibility Services, specifically for the Foster Grandparent Program. This program is dedicated to connecting individuals with essential services and support, particularly for those in...

  • Administrative Coordinator

    2 weeks ago

    Corpus Christi, Texas, United States Blue Eagle Insurance Group Full time

    Job OverviewAre you prepared to elevate your professional journey? The Blue Eagle Insurance Group is seeking an Executive Assistant to enhance our operations. We prioritize outstanding customer service and the significant influence it has on our clientele. Our team is dedicated to delivering exceptional service and fostering enduring relationships with our...

  • Senior Administrative Coordinator

    1 week ago

    Corpus Christi, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: The Texas Department of Aging & Disability Services is in search of exceptional candidates to fill the role of Administrative Assistant III within the Access and Eligibility Services, specifically for the Foster Grandparent Program. This program is dedicated to linking Texans with essential services and support, particularly for individuals...

  • Administrative Support Specialist

    2 weeks ago

    Corpus Christi, Texas, United States Regency Integrated Health Services Full time

    Job Overview Position Summary The Receptionist plays a crucial role in managing communications and ensuring smooth operations within the facility. This individual will collaborate closely with the facility Administrator and Business Office team to maintain an efficient working environment. Key Responsibilities Respond to incoming calls promptly...

  • Administrative Support Assistant

    4 weeks ago

    Corpus Christi, United States Military Treatment Facilities Under Dha Full time

    Greet visitors to screen and refer to appropriate office or person based on specific interest or need. Schedule appointments and meetings according to department's needs. Manage office supply budget by monitoring expenses and departmental requirements. ...

  • Senior Administrative Coordinator

    1 week ago

    Corpus Christi, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: The Texas Department of Aging & Disability Services is in search of exceptional candidates to fill the Senior Administrative Coordinator role within the Access and Eligibility Services, specifically for the Foster Grandparent Program. This program is dedicated to connecting individuals with essential services and support, focusing on aiding...

  • Administrative Coordinator

    2 weeks ago

    Corpus Christi, Texas, United States Blue Eagle Insurance Group Full time

    Position OverviewAre you prepared to elevate your professional journey? The Blue Eagle Insurance Group is seeking an Executive Assistant to play a vital role in our operations. We are dedicated to delivering outstanding customer service and fostering meaningful connections with our clients.In this position, you will be a key contributor, assisting our...

  • Office Services Coordinator

    2 weeks ago

    Corpus Christi, Texas, United States Schouest, Bamdas, Soshea, BenMaier and Eastham, PLLC Full time

    Job OverviewSchouest, Bamdas, Soshea, BenMaier and Eastham, PLLC is in search of a meticulous and friendly Office Services Coordinator to enhance our dynamic legal practice. This role is essential for the seamless execution of various office functions, ensuring that daily operations are conducted efficiently. Key responsibilities include:Reception...

  • Administrative Support Specialist

    2 weeks ago

    Corpus Christi, Texas, United States Regency Integrated Health Services Full time

    Job Overview Position Summary The Front Desk Coordinator plays a crucial role in managing communications and providing assistance to residents, families, visitors, and staff. This position collaborates closely with the facility's leadership and administrative teams to ensure smooth operations within the office environment. Key Responsibilities ...

  • Mate Officer

    2 days ago

    Corpus Christi, Texas, United States G&H Towing Full time

    Job DescriptionJob Summary:The Mate Officer is a critical member of the G&H Towing team, responsible for ensuring the safe operation and navigation of our vessels. As the second-in-command, the Mate Officer will work closely with the Master to maintain the highest standards of safety, efficiency, and customer satisfaction.Key Responsibilities:Assist the...

  • Administrative Manager

    2 weeks ago

    Corpus Christi, Texas, United States Compass Group Careers Full time

    Job OverviewPosition Summary: In the role of Office Manager, you will be responsible for overseeing a range of administrative functions, ensuring efficient operation within the business unit. Your duties will encompass financial management, payroll processing, compliance with regulations, and human resources support.Key Responsibilities:Manage and streamline...

  • Administrative Asst III

    1 month ago

    Corpus Christi, United States Texas Department of Aging & Disability Services Full time

    Job Description: The Texas Health and Human Services Commission (HHSC) seeks highly qualified candidates to fill the Administrative Assistant II position within the Access and Eligibility (AES), Foster Grandparent Program (FGP). AES is driven by its mission to connect Texans to people, services and supports by helping individuals and families in need of...