Event Planning Specialist

3 weeks ago

New York, United States US031 Marsh & McLennan Shared Services LLC Full time

Description:

We are seeking an ambitious, energetic, creative and enthusiastic Event Specialist to join our Marsh McLennan Global Events team This person will manage and produce internal and external events from conception through completion while providing outstanding client service in a fast-paced environment. This person should be a team player who is passionate about hospitality, detail oriented, and highly creative.

This is a full-time position that will require at least 3 days in the office based in our Midtown Manhattan location.

What can you expect?

Opportunity to work on impactful and rewarding events that make a difference for the company and our industry. Challenging work that will provide opportunities to work with thought provoking executives and leaders Lead planning and ensure successful delivery of complex, high-level events (in-person, virtual, and hybrid) ranging from 25 - 500 attendees.

What is in it for you?

Culture of internal mobility, collaboration with marketing, digital marketing, design and valued partnership. Work for a company committed to being a responsible corporate citizen with great employee benefits and paid time off. Organization dedicated to fostering a vibrant, inclusive, and diverse culture at work, in which every voice is heard. Excellent Benefits - Competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, ESPP, employee assistance program, domestic partnership benefits, career mobility, generous vacation plan and so much more.

We will count on you to:

Lead planning of individual meetings and events as assigned, establishing the vision and overseeing the ideation, planning and execution process while in partnership with internal stakeholders. Identify, research and secure meeting venues, conducting site inspections and contract negotiations for hotels and special event spaces. Develop and manage event budgets, track expenses during planning process, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation. Deliver start-to-end event services (but not limited to): venue management, contracting, event timelines, attendee communications/invitations, registration/RSVPs, hotel room block, list management, transportation, food and beverage, décor, function space allocation and room set-ups, speaker and sponsor coordination, AV/production, design collateral, event branding, mobile apps, off-site activities, branded items, shipping, compiling and distributing electronic briefing documents and on-site set-up and supervision. Establish and cultivate strong relationships with hotels, restaurants, and other third-party providers. Keep abreast of new restaurant openings as well as changes in restaurant ratings or head chefs. Post-Event Evaluation: gather feedback from attendees, analyze event metrics and prepare post-event reports to improve future events and measure the effectiveness of event strategies. Support the department head in developing ways to optimize and streamline the event planning process, standardize budget tracking and control expenses, leverage event technology, analyze event success, and improve attendee experience.

What you need to have:

Bachelor's Degree A minimum of 5 years of Event Management experience Live in NYC tri-state area Strong knowledge of Microsoft Office - Word, Excel and PowerPoint is a must. Willing to travel to various locations for site-visits and on-site management of events. Willingness and ability to work a flexible schedule that will include evenings, weekends and extended hours during event seasons. Excellent planning and time management skills along with outstanding organizational skills. Ability to manage several projects at one time in an organized and highly effective manner.  Strong sense of urgency and an ability to problem-solve is critical. High-energy, confident and initiative-taking personality a must. Able to handle high-stress situations calmly and professionally. Excellent written and verbal communication skills. Results-oriented who has an appetite for proactively learning about the business and is driven to excel and grow. Ability to work well under pressure in a fast-paced environment. Ability to interact with a wide range of clients including C-level executives. Must have strong attention to detail. Experience with meeting management software such as Cvent is a plus.

What makes you stand out:

Creativity – Ability to think of new ways to impact our events. Strong presentation, negotiation and interpersonal skills. Thrives working closely with others while also being able to work independently.  Positive, can-do attitude ready and willing to get the job done, and well. Outstanding communication skills

 (NYSE: MMC) is the world’s leading professional services firm in the areas of risk, strategy and people. The Company’s more than 85,000 colleagues advise clients in over 130 countries. With annual revenue of $23 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses. data-driven risk advisory services and insurance solutions to commercial and consumer clients. develops advanced risk, reinsurance and capital strategies that help clients grow profitably and pursue emerging opportunities. delivers advice and technology-driven solutions that help organizations redefine the world of work, reshape retirement and investment outcomes, and unlock health and well being for a changing workforce. serves as a critical strategic, economic and brand advisor to private sector and governmental clients. For more information, visit , or follow us on and .

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law.

If you have a need that requires accommodation, please let us know by contacting

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

The applicable base salary range for this role is $62,000 to $124,000.The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

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