Event Planning Specialist

6 days ago

New York, New York, United States Momentum Resource Solutions Full time
Job Description

Momentum Resource Solutions is seeking a highly organized and detail-oriented Event Planning Specialist to join our team. As an Event Planning Specialist, you will be responsible for planning, developing, and executing events and conferences across the Americas' region.

Key Responsibilities:

  • Assist in planning and executing events and conferences, including site evaluation, venue selection, contract negotiation, and budget approvals.
  • Work with business partners to identify marketing and conference opportunities that align with their goals.
  • Manage event inventory and supplies, and coordinate with vendors and consultants to ensure seamless execution.
  • Support the Event team with branding, coordination, and execution of Corporate Access conferences and marketing events.
  • Understand the objectives of various front-office businesses, including investment banking, corporate finance, capital markets, and securities, to strategically advise and support their needs.
  • Coordinate and assist with end-to-end event logistics, including attendee registration, promotional items, booth setup, signage, shipping details, marketing materials, speaker arrangements, presentations, and on-site management and execution.
  • Manage event calendars, budgets, and reporting, and communicate with business partners to ensure sufficient lead times around each event.
  • Actively manage conference coordinators, vendors, consultants, and other providers, and provide detailed post-event reports by conducting surveys, gathering stakeholder feedback, and creating action plans around improvement.
  • Pre-production event management, including coordinating speaker details, session flow, presentations, prep calls, and more.
  • Advise businesses and stakeholders on recommended sponsorships, speaking opportunities, and conference participation.

Requirements:

  • Meticulous attention-to-detail and highly organized.
  • Understanding of marketing strategy and planning, with the ability to identify the right fit for partnerships and sponsorships.
  • Knowledge of meeting and conference practices.
  • Ability to plan, manage, and execute multiple events simultaneously.
  • Knowledge of speaker selection and contract negotiation.
  • Adept project manager, with impeccable time management and prioritization skills.
  • Work collaboratively in a team environment.
  • Exceptional professionalism and confidence, demonstrating the ability to communicate effectively.
  • Ability to effectively engage with senior leadership and navigate a matrixed environment.
  • Team player with a collegial style, high energy, drive, and enthusiasm.
  • Proficiency with MS Office (Word, Excel, PowerPoint), event planning/management, registration, and survey tools.
  • Willing to support global requirements as schedule requires.
  • Willing to travel 10% for on-site event support.

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