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Continuing Education Program Coordinator I.

2 months ago

Arlington, United States The University of Texas at Arlington Full time

Job Summary

The Program Coordinator serves as the central point of contact and facilitator for the planning, execution, and evaluation of training initiatives for EECs non-credit Continuing Education (CE), Health Career Institute (HCI), and Environmental Training Institute (ETI) training programs. Responsibilities include coordinating logistics, communicating with stakeholders, managing resources, and ensuring program objectives are met. The role involves administrative tasks such as record-keeping, budget management, and reporting. The Program Coordinator collaborates with internal and external partners to ensure program success and may also provide support to participants and staff. Strong organizational, communication, and problem-solving skills are essential for success in this role. Essential Duties and Responsibilities Develop and execute program plans, timelines, and schedules.  Coordinate logistics for non-credit program training, course, and seminars both in-person and virtually.  Serve as the primary point of contact for program participants, stakeholders, and partners. Communicate program objectives, requirements, and updates effectively. Maintain accurate program documentation, including participant records, budgets, and reports. Handle administrative tasks such as scheduling, record-keeping, and data entry. Provide support to program managers, participants, and internal and external staff as needed. Address inquiries, concerns, and requests promptly and professionally.  Coordinate program resources, including budget allocation, instructional services, and inventory management.  Ensure resources are utilized efficiently and in accordance with program goals. Monitor program progress and performance.  Collect and analyze data to assess program effectiveness and identify areas for improvement. 4. Collaborates with internal and external stakeholders to build and maintain positive relationships to support program objectives.  Ensures clear communication among management, instructors, clients, training sites, and division staff regarding the coordination and support of CE, HCI, and ETI open enrollment training initiatives.  Aids in crafting and disseminating digital marketing campaigns for CE, HCI, and ETI open enrollment training programs. Coordinates and provides support for third-party training providers including online program management, the issuance on digital micro credentials, and the collection of third-party funding. Support the Director and Division in other duties as assigned. Travel infrequently (i.e., four to six times a year locally) for activities such as facilitating trainings, attending college fairs and seminars. Minimum Qualifications A bachelor’s degree in business, curriculum and instruction, or a relevant discipline from an accredited college or university, or equivalent, along with two years of relevant work experience.  Demonstrated strong computer skills, proficiency with office suites like Google Docs and Adobe products, coupled with excellent verbal and written communication abilities. Preferred Qualifications A bachelor’s degree in business, curriculum and instruction, or a relevant discipline from an accredited college or university, or equivalent, with four years of related work experience, including two years of program coordination experience; or an equivalent combination of education and relevant experience as appropriate.  One year experience with project management and/or marketing. Knowledge, Skills and Abilities Outstanding administrative skills, business acumen, and exceptional communication abilities, with a strong emphasis on proficient writing.  Highly motivated self-starter with innovative thinking. Relevant experience in general accounting.  Proficient in managing budgets and financial reporting, possessing strong verbal and written communication skills.  Demonstrated organizational progress and adept at time management, with proven capabilities in project management and multitasking.  Collaborative team player, detail-oriented, and committed to meeting deadlines.  Possesses strong interpersonal skills, along with proficiency in marketing and public relations. Knowledgeable in both virtual and in-person learning practices, with expertise in planning and executing training or educational activities. Other Requirements Working Conditions May work around standard office conditions. Use of personal computer and standard office equipment; travel infrequently (i.e., four to six times a year locally) for activities such as facilitating trainings, attending college fairs and seminars, supervising the work of others, or other activities requiring travel under normal conditions. Special Conditions for Eligibility CBC Requirement It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.