Program Services Coordinator

1 week ago


Arlington, Virginia, United States Close Up Foundation Full time
Job Description

Company Overview

Close Up Foundation is a leading nonprofit organization dedicated to civic education and empowering young people to participate in democracy. Our mission is to inform, inspire, and engage citizens in the democratic process through experiential programs, professional development, and educational resources.

Position Overview

The Program Services Coordinator plays a critical role in supporting the delivery of Close Up's civic education programs. This position is responsible for coordinating logistics, scheduling, and vendor relations to ensure seamless execution of events and programs.

Key Responsibilities

  • Secure and maintain bookings for programs, including cultural activities, meals, and attraction tickets.
  • Schedule and manage restaurant reservations and food court vouchers.
  • Coordinate venue bookings, including menu selection, for teacher social events.
  • Build and maintain strong relationships with vendors and program staff.
  • Promptly pay and reconcile invoices with vendors.
  • Maintain payment records and receipts.
  • Collaborate with managers to ensure program services are delivered within budget.
  • Work closely with the Outreach, Curriculum, and Development departments to ensure effective program delivery.
  • Provide on-site support for program staff as needed.
  • Assist in the management of registration services.

Requirements

  • Bachelor's degree from a four-year college or university.
  • One to two years of experience in hospitality, event planning, or project management.
  • Based in or willing to move to the Washington, D.C. area.
  • Outstanding organizational skills and attention to detail.
  • Ability to manage multiple programs/responsibilities simultaneously and meet strict deadlines.
  • Excellent interpersonal skills and ability to build relationships with vendors, clients, and staff members.
  • Excellent verbal and written communication skills.
  • Proven track record of taking initiative in a professional setting.
  • Strong problem-solving skills with a proactive approach to identifying and addressing challenges.
  • Advanced proficiency with Microsoft Word and Excel.

Work Environment

The Program Services Coordinator will work in a fast-paced environment, frequently required to sit, stand, talk, and utilize standard office equipment. The employee must occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.



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