Program Services Coordinator
1 week ago
Company Overview
Close Up Foundation is a leading nonprofit organization dedicated to civic education and empowering young people to participate in democracy. Our mission is to inform, inspire, and engage citizens in the democratic process through experiential programs, professional development, and classroom resources.
Position Overview
The Program Services Coordinator plays a critical role in supporting the delivery of Close Up's civic education programs. This position is responsible for booking, scheduling, and maintaining reservations for student programs, including cultural activities, meals, and attraction tickets. The coordinator must build and maintain positive relationships with vendors and internal stakeholders, ensuring seamless collaboration and effective program execution.
Key Responsibilities
- Secure and maintain bookings for Washington, D.C. programs, including attractions and cultural activities, ensuring adherence to program requirements.
- Schedule and maintain restaurant reservations and food court vouchers based on program requirements.
- Coordinate reservations for out-of-town programs, ensuring arrangements for restaurants, attractions, and theaters are in place.
- Build and maintain strong relationships with vendors and program staff to facilitate collaboration.
- Promptly pay and reconcile invoices with vendors, generating purchase orders for finance reconciliation.
- Maintain payment records and receipts.
- Collaborate with managers to ensure program services are delivered within budget.
- Work closely with the Outreach, Curriculum, and Development departments to ensure effective program delivery.
- Provide on-site support for program staff as needed to ensure smooth event execution.
- Assist in the management of registration services, including serving as manager on duty for certain weekends and registrar for certain special programs.
Requirements
- Bachelor's degree from a four-year college or university.
- One to two years of experience in hospitality, event planning, or project management.
- Based in or willing to move to the Washington, D.C. area.
- Outstanding organizational skills and attention to detail.
- Ability to manage multiple programs/responsibilities simultaneously and meet strict deadlines.
- Excellent interpersonal skills and ability to build relationships with vendors, clients, and staff members across multiple levels.
- Excellent verbal and written communication skills.
- Proven track record of taking initiative in a professional setting.
- Strong problem-solving skills with a proactive approach to identifying and addressing challenges.
- Advanced proficiency with Microsoft Word and Excel as well as the ability to learn web-based programs.
- A record of success working across departments and as part of a team.
- Passion for and commitment to the organization's mission.
Preferred Qualifications
- Experience managing concurrent events and reservations for groups of over 100 people.
- Knowledge of the Washington, D.C. area.
- Use of a personal car for onsite inspections with Foundation reimbursement.
Work Environment
The Program Services Coordinator will work in a fast-paced environment, frequently required to sit, stand, talk, and utilize standard office equipment. The employee must occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
-
Senior Program Coordinator
2 weeks ago
Arlington, Virginia, United States Maania Consultancy Services Full timePosition OverviewRole Summary: We are seeking a highly skilled Senior Program Coordinator to oversee and manage critical projects within our organization. This role is essential in ensuring that all contracts are adequately funded, executed in a timely manner, and adhere to budgetary constraints while aligning technical efforts with the defined contract...
-
Program Services Coordinator
1 week ago
Arlington, Virginia, United States Close Up Foundation Full timeJob DescriptionCompany OverviewClose Up Foundation is a leading nonprofit organization dedicated to civic education and empowering young people to participate in democracy. Our mission is to inform, inspire, and engage citizens in the democratic process through experiential programs, professional development, and educational resources.Position OverviewThe...
-
Programs Coordinator
5 days ago
Arlington, Virginia, United States Baroody Camps Full timeJob SummaryBaroody Camps, Inc. is seeking a highly motivated and organized individual to manage our before and after school enrichment programs and summer camps. The Onsite Programs Coordinator will be responsible for overseeing the entire program, including instructors, classes, and children attending.Key ResponsibilitiesManage the daily operations of the...
-
Child Abuse Prevention Program Coordinator
6 days ago
Arlington, Virginia, United States Texas Department of Aging & Disability Services Full timeJob Summary:The Texas Department of Aging & Disability Services is seeking a highly skilled and dedicated Program Coordinator to oversee the CPS SAVE Program. This is a critical role that requires strong leadership, communication, and problem-solving skills.Key Responsibilities:Program Development: Develop and implement strategies to improve the CPS SAVE...
-
Program Coordinator
2 weeks ago
Arlington, Virginia, United States Source Fly Full timePosition Overview:We are looking for a dedicated Program Coordinator to join our team. This is a HYBRID position requiring a significant amount of on-site presence.The ideal candidate will establish a close and responsive relationship with the daily operations of the office and its personnel, working independently with minimal supervision while executing...
-
Program Coordinator
6 days ago
Arlington, Virginia, United States Texas Department of Aging & Disability Services Full timeJob Description:CPS SAVE Program CoordinatorThe CPS S.A.V.E. Program Coordinator is responsible for overseeing the S.A.V.E. (Student Intern And Volunteer Efforts) Program, a child abuse prevention initiative that connects families identified as 'at risk' of child abuse and neglect with resources in their community.Key Responsibilities:Recruit, train, and...
-
Program Coordinator
1 week ago
Arlington, Virginia, United States Syntelligent Analytic Solutions Full timeSyntelligent Analytic Solutions, LLC is dedicated to delivering highly qualified professionals equipped with the expertise to fulfill the management and technical requirements of clients across the intelligence, defense, homeland security, and commercial domains. Our achievements, along with those of our clients, are rooted in our core principles:...
-
Program Coordinator
1 week ago
Arlington, Virginia, United States Syntelligent Analytic Solutions Full timeSyntelligent Analytic Solutions, LLC is dedicated to delivering highly qualified professionals equipped with the expertise necessary to fulfill the management and technical requirements of clients across the intelligence, defense, homeland security, and commercial sectors. Our achievements, alongside those of our clients, are grounded in fundamental values...
-
Program Coordinator
2 weeks ago
Arlington, Virginia, United States Syntelligent Analytic Solutions Full timeSyntelligent Analytic Solutions, LLC is a firm dedicated to delivering highly qualified professionals equipped with the expertise necessary to fulfill the management and technical requirements of clients in the intelligence, defense, homeland security, and commercial domains. Our achievements, alongside those of our clients, are grounded in fundamental...
-
Program Coordinator
2 weeks ago
Arlington, Virginia, United States Syntelligent Analytic Solutions Full timeSyntelligent Analytic Solutions, LLC is dedicated to delivering highly qualified professionals equipped with the expertise necessary to fulfill the management and technical requirements of clients across the intelligence, defense, homeland security, and commercial sectors. Our achievements, along with those of our clients, are grounded in core principles...
-
Refugee Program Coordinator
2 weeks ago
Arlington, Virginia, United States U.S Comm for Refuge Full timePosition SummaryTitle: Refugee Program CoordinatorOrganization: U.S. Committee for Refugees and Immigrants (USCRI)Overview: The U.S. Committee for Refugees and Immigrants (USCRI) is a prominent non-profit entity committed to safeguarding the rights and addressing the needs of migrants. We are in search of a Refugee Program Coordinator to enhance the...
-
Program Coordinator for Aerospace Education
2 weeks ago
Arlington, Virginia, United States Aerospace Industries Association Full timeJob OverviewJoin us in shaping the future of aerospace and STEM education!As the Program Coordinator for the American Rocketry Challenge, you will be instrumental in leading the world's largest student rocketry competition, which serves as a cornerstone for STEM engagement in the aerospace and defense sectors. Your efforts will empower thousands of middle...
-
Cybersecurity Program Coordinator
1 week ago
Arlington, Virginia, United States cFocus Software Incorporated Full timeJob OverviewcFocus Software Incorporated is seeking a Cybersecurity Program Coordinator to contribute to our initiatives supporting the Department of Homeland Security. This role offers the flexibility of remote work arrangements.Key Responsibilities:Manage and oversee all services delivered under the Enterprise Information System Security Officer (ISSO)...
-
Contractor Program Security Officer
5 days ago
Arlington, Virginia, United States Stealth Recruiting Services Full timeJob DescriptionWe are seeking a highly skilled Contractor Program Security Officer to join our team at Stealth Recruiting Services. As a key member of our security team, you will be responsible for managing multiple programs executed out of our Arlington, Virginia office.Key Responsibilities:Program Security Management: Assist in the development and approval...
-
Policy Program Coordinator, NSI
5 days ago
Arlington, Virginia, United States Commonwealth of Virginia Full timeAbout the PositionThe Commonwealth of Virginia's National Security Institute (NSI) at George Mason University's Antonin Scalia Law School seeks a highly motivated and detail-oriented Policy Program Coordinator to support the successful planning and coordination of NSI policy initiatives, events, publications, and other efforts.Key ResponsibilitiesManage...
-
Program Coordinator for Aerospace Education
2 weeks ago
Arlington, Virginia, United States Aerospace Industries Association Full timeJob OverviewAs the Program Coordinator for Aerospace Education, you will be instrumental in shaping the future of aerospace and STEM education.This role focuses on the American Rocketry Challenge, recognized as the largest student rocket competition globally, and a cornerstone program for the aerospace and defense sectors. Your efforts will enable over 5,000...
-
Staff Services Officer I
2 days ago
Arlington, Virginia, United States Texas Department of Aging & Disability Services Full timeJob Description:The Texas Department of Aging & Disability Services is seeking a highly organized and detail-oriented Staff Services Officer I to provide administrative and technical program support for the Immunization Program. As a key member of the team, you will be responsible for performing a variety of tasks, including:Key Responsibilities:Providing...
-
Irregular Warfare Program Coordinator
5 days ago
Arlington, Virginia, United States Red Gate Group Full timeJob DescriptionAt Red Gate Group, we strive to deliver exceptional services to our clients:Utilizing cutting-edge technical expertise, innovative methodologies, best practices, and integrated technology, we help clients implement bold solutions. New approaches to emerging and evolving threats. Non-traditional ways to overcome entrenched obstacles. Advantage...
-
After-School Program Coordinator
5 days ago
Arlington, Virginia, United States Arlington Public Schools Full timeJob Summary:The Extended Day Team Leader will support the management and implementation of the Extended Day program, supervise staff, and coordinate program activities.Key Responsibilities:Ensure the safety, accountability, and well-being of students and staff.Assist in planning and implementing programs and activities for children aged 4-12...
-
Language Program Coordinator
21 hours ago
Arlington, Virginia, United States ManTech Full timeJob SummaryManTech is seeking a highly skilled Language Program Coordinator to support our growing Marine Corps programs in Arlington, VA.Key ResponsibilitiesProvide analytical support for program updates and recommendations for improvements.Interface with various units and the MCIFLP program office to ensure seamless communication.Recommend training program...