Program Coordinator for Aerospace Education

2 weeks ago

Arlington, Virginia, United States Aerospace Industries Association Full time
Job Overview

As the Program Coordinator for Aerospace Education, you will be instrumental in shaping the future of aerospace and STEM education.

This role focuses on the American Rocketry Challenge, recognized as the largest student rocket competition globally, and a cornerstone program for the aerospace and defense sectors. Your efforts will enable over 5,000 students from middle and high schools to engage in the design, construction, and launching of model rockets, providing them with invaluable hands-on experience in engineering problem-solving.

In addition to your primary responsibilities, you will support our Aerospace STEM Club initiative, which aims to engage students from historically underrepresented backgrounds through clubs and summer camps.

Key Responsibilities:

  • Oversee the administration of the American Rocketry Challenge, collaborating with AIA staff to ensure program success.
  • Provide exceptional customer service as the first point of contact for participants, addressing inquiries and resolving issues related to the program.
  • Manage team registrations, grants, and flight data, ensuring accuracy and timeliness in data entry through our online platform.
  • Coordinate the planning and execution of events, including the National Finals and International Rocketry Challenge, by liaising with vendors, exhibitors, and volunteers.
  • Assist in the creation and implementation of outreach strategies, enhancing both internal and external communications.
  • Maintain program resources on the website and contribute to the annual Year in Review publication.
  • Conduct surveys and analyze data to assess program impact, including demographic insights.
  • Support the onboarding and training of interns, ensuring they are well-prepared for their roles.
  • Handle administrative tasks such as scheduling, meeting logistics, and travel arrangements.
  • Ensure the accurate processing of program invoices using organizational financial systems.

STEM Programs and Outreach (15%):

  • Promote the development of Aerospace STEM Clubs, fostering engagement in aerospace education.
  • Collaborate with AIA staff and external partners to deliver in-person programs and activities.
  • Conduct research and analysis to inform current and future projects and strategic initiatives.
  • Work closely with AIA's Workforce and Communications teams to raise awareness of workforce initiatives and encourage students to explore aerospace careers.

Enterprise-wide Collaboration (5%):

  • Support AIA-wide flagship events, including executive meetings and industry interactions.
  • Collaborate with other coordinators on organization-wide needs, assisting in the planning and execution of various meetings and events.
  • Participate in special projects and focus groups as required.
  • Perform additional duties as assigned.

Qualifications:

  • One year of experience in STEM outreach, program management, or operations.
  • Highly organized, detail-oriented, and proactive in approach.
  • Strong interpersonal skills, with a focus on customer service and relationship building.
  • Excellent written and verbal communication abilities.
  • Passion for STEM education and commitment to Diversity, Equity, and Inclusion initiatives.
  • Able to work under pressure, balancing immediate and long-term tasks while demonstrating flexibility.
  • Experience in content creation, with basic graphic design skills being a plus.
  • Familiarity with project management software, such as Click-up, is advantageous.
  • Experience with survey tools like SurveyMonkey Apply is a significant plus.

Education:

  • An associate or bachelor's degree in a relevant field or equivalent work experience.

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