Special Programs Coordinator I

2 weeks ago

Arlington, Virginia, United States The University of Texas at Arlington Full time

Job Overview

The Coordinator for Special Programs is responsible for overseeing the Job Location and Development initiative, a federally funded project aimed at assisting students in securing employment opportunities, including part-time, temporary, seasonal, and full-time positions that do not require a degree.

Key Responsibilities

  • Establish and nurture partnerships with employers and academic departments interested in providing paid off-campus positions for enrolled students, including internships and work-study roles. This involves conducting in-person site visits.
  • Ensure that all necessary contracts and documentation from employers are received and modify procedures as required.
  • Gather hiring information from both employers and students for the Job Location and Development initiative.
  • Assist in the posting and approval of job positions, including work-study and on-campus roles, in the Handshake database, reaching out to employers and departments for additional information or documentation as needed.
  • Collaborate with the Office of Financial Aid to prepare the year-end FISAP report related to the Job Location and Development Grant and work-study positions, which includes data collection and record maintenance, as well as assisting with employer work-study billing documentation.
  • Organize and maintain filing systems, ensuring the confidentiality of records and access to student information.
  • Support the Student Employment team in organizing job fairs, workshops, tabling events, and other activities related to work-study opportunities.
  • Contribute to the development of marketing strategies aimed at engaging employers, students, and academic departments regarding work-study programs and job opportunities.
  • Participate in conferences and workshops focused on job development and work-study in student employment.
  • Perform additional duties as assigned.

Minimum Qualifications

  • Bachelor's Degree or equivalent professional experience.
  • Exceptional organizational skills and meticulous attention to detail.
  • Strong oral and written communication abilities.
  • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Preferred Qualifications

  • Two years of experience in customer service or human resources, with familiarity in Handshake.
  • Experience in a full-time professional role within a university or college setting.
  • Understanding of the Federal work-study program, Texas work-study program, Job Location and Development grant, relevant labor laws, and Student Employment processes.
  • Proficiency in Adobe Reader or Adobe Acrobat.

Other Requirements

  • General office environment, primarily working at a computer.
  • Engagement in professional activities and participation in Student Affairs may require off-site meetings.
  • Ability to perform manual tasks and lift up to 25 lbs.
  • Criminal background check is a requirement for this position.

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