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Administrative Assistant

2 months ago

Mesa, United States Maricopa County Full time

Posting Date

07/23/24

Application Deadline

07/25/24

Pay Range

Full Range: $16.50 - $22.00 hourly
Offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Human Services

About the Position

The Administrative Assistant oversees the Maricopa County Early Education Division (EED) main office reception area and serves as the initial point of contact for community members and program participants who may call or visit the office. This position provides highly responsible and often complex administrative support to the Program Managers, Assistant Directors, Employees of all levels, and the Public.

About Us

In Human Services, we focus on maximizing potential and providing support and resources for all stages of life. We partner with families and communities to encourage children to learn, invite youth and adults to cultivate professional skills, guide families to achieve financial success and enable seniors to live independently.

Proud to Offer

Work with a greater purpose Tuition reimbursement Exceptional work-life balance Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents Paid vacation, sick time, and parental leave Extensive wellness program, including healthcare premium discounts Employee discounts for goods and services Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1 Learn more at Work With Us | Maricopa County, AZ

We Require

Six months of receptionist or administrative experience in a high-volume office environment. Able to read, write, and speak English and Spanish fluently. High school diploma or GED

We Also Value

Associate degree is preferred. Knowledge of MSN Office Suites, Excel, ChildPlus software Previous experience with the use of multi-line phones. Preference is given to parents of current and former Early Head Start and Head Start. Business Training Certificate is preferred.

Job Contributions

Greets, assists, and directs all visitors courteously. Assure all visitors sign in. Answers multi-line telephone promptly, courteously, and professionally; directs or transfers the caller to the appropriate employee or program personnel. Routes incoming and outgoing mail Maintains schedule of conference rooms and car reservations for staff through Microsoft Outlook; responds to requests timely. Maintain the laundry service schedule and follow up with the vendor as needed Perform clerical and administrative duties, and maintain files as needed, including updating organizational charts, program rosters, and documents as assigned Assists staff with administrative duties, including special projects, as directed by supervisor or department leadership. Help prepare/write reports, presentations, and program correspondence Provide English/Spanish translation, both verbal and written, including Policy Council Meeting minutes and documents as assigned by department leadership Assists in coordinating Policy Council and special events, including scheduling, agendas, and meal requests

Working Conditions

Work is routinely performed in an office environment, which may require long periods of sitting, reading, and typing. Requires travel to program sites throughout Maricopa County. The position requires travel to and from various county, client, and contractor locations during a scheduled workday, subject to County policies regarding the use of County vehicles and/or private vehicles used on County business. 

Selection Procedure

Only the most qualified candidates will be considered

Consideration will only be given to candidates who submit online applications

Candidates will be contacted primarily through email and their Workday online application profile

Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now