Office Coordinator

2 weeks ago

Cambridge, United States KW Boston Northwest Full time

Are you ready to be the heartbeat of a thriving real estate office?

Do you have what it takes to create an atmosphere where agents feel loved and clients feel welcomed?

If you're a social butterfly with a passion for organization and a talent for making people smile, we want you on our team


Title: Career Development Coordinator/Office Coordinator


Location: Cambridge, MA 


Compensation: $60,000 based on experience


Perks: Health benefits, retirement contribution, bonuses based on performance, training and growth


What will I do?:  

  • Make our agents feel loved
  • Provide a welcoming, clean, happy, and productive environment for associates and clients
  • Partner with Director of Career Development in organizing outstanding education, training, and events
  • Create compelling marketing to attract associates to education, training, and events
  • Communicate education, training, and events through appropriate channels


At Keller Williams Realty Boston Northwest, we're looking for an exceptional individual to keep our top-ranking Real Estate Office running smoothly. Your mission, should you choose to accept it, is to create a welcoming, clean, happy, and productive environment for our associates and clients. By taking care of the day-to-day operations, you'll empower our agents to focus on what they do best – helping clients with their real estate needs.


The ideal candidate is someone who gets energized by helping people and always goes above and beyond with a positive, team-focused attitude. If you thrive on ticking items off your to-do list and providing stellar customer service, this role is perfect for you

Compensation:

$60,000 yearly

Responsibilities:
  • Work closely with the Director of Career Development to secure venues and speakers for events.
  • Coordinate and manage food orders for onsite events.
  • Design engaging marketing materials for huddles, classes, and events.
  • Develop and publish the monthly Training Tracker Flyer.
  • Maintain and update class descriptions, graphics, and links on the online calendar and Eventbrite.
  • Generate Zoom links for scheduled events on the calendar.
  • Organize and send out daily and weekly recurring emails.
  • Send out Coaching/Mastermind Invitations and updates on upcoming classes via email.
  • Welcome visitors with a smile, assist with check-ins, and ensure agents feel valued.
  • Handle incoming calls, forward/unforward phones, and direct leads appropriately.
  • Update Associate licenses in the license book kept at the front desk.
  • Manage incoming mail and package distribution.
  • Supervise and oversee basic office equipment such as printers, copiers, computers, and conference rooms.
Qualifications:
  • A background in office administration with exceptional communication skills.
  • Strong attention to detail and excellent writing skills.
  • A proven track record of problem-solving and thriving under minimal supervision.
  • Proficiency in Microsoft Office, Google Workspace, and social media platforms.
  • A proactive attitude and willingness to embrace new technologies.
  • The ability to juggle multiple tasks while maintaining a positive, can-do attitude.


If you're ready to be the glue that holds our office together, the friendly face that greets clients, and the person who keeps our agents feeling loved and supported, we want to hear from you Join our Keller Williams family and help us create an environment where success is inevitable and smiles are abundant

About Company

Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams Realty is the gathering place for the industry's leading professionals. Our culture is people-focused, technology-driven, and education-based. It is through this culture that our associates thrive, resulting in our office ranking in the top 1% of all real estate offices in the United States and Keller Williams Realty becoming the country's #1 real estate company  

We are a company that values people, integrity, hard work, and fun

  • Office Coordinator

    4 days ago

    Cambridge, Massachusetts, United States LHH Recruitment Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at LHH Recruitment Solutions. As an Office Coordinator, you will be responsible for providing administrative support to our facilities team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support...

  • Office Coordinator

    1 month ago

    Cambridge, Massachusetts, United States Motion Recruitment Full time

    Our client, an Ivy-League University, is urgently looking to add an Office Coordinator to their team on a contract basis. This is a strict 5-month contract. 100% onsite in Cambridge, MA. Local Candidates Only RequirementsMinimum 2+ years professional experience Proficiency in Microsoft Office and Google suite Familiarity with PeopleSoft, Oracle, or Concur...

  • Office Coordinator

    1 day ago

    Cambridge, United States The Hollister Group Full time

    Office CoordinatorWe are currently supporting a financial services firm's search for an Office Coordinator to provide reception and administrative support for its busy office. This role is a 4+ month contract with potential for permanent hire and requires strong attention to detail, great customer service skills, and the ability to work in a fast-paced...

  • Office Coordinator

    2 days ago

    Cambridge, United States The Hollister Group Full time

    Office CoordinatorWe are currently supporting a financial services firm's search for an Office Coordinator to provide reception and administrative support for its busy office. This role is a 4+ month contract with potential for permanent hire and requires strong attention to detail, great customer service skills, and the ability to work in a fast-paced...

  • Office Coordinator

    1 week ago

    Cambridge, Massachusetts, United States Della Infotech Inc. Full time

    Job Overview#Immediate Opening#Direct Hire OpportunityPosition Summary:The Office Coordinator is responsible for establishing and executing administrative frameworks and processes. Acts as the primary resource for information regarding the unit, project, or program. Collects and maintains data to assist in the preparation of reports, utilizing various...

  • Office Coordinator

    1 month ago

    Cambridge, United States KW Boston Northwest Full time

    Job DescriptionJob DescriptionAre you ready to be the heartbeat of a thriving real estate office? Do you have what it takes to create an atmosphere where agents feel loved and clients feel welcomed? If you're a social butterfly with a passion for organization and a talent for making people smile, we want you on our team!Title: Career Development...

  • Office Coordinator/Office Manager

    3 weeks ago

    Cambridge, United States KW Boston Northwest Full time

    Job DescriptionJob DescriptionAre you ready to be the heartbeat of a thriving real estate office?Do you have what it takes to create an atmosphere where agents feel loved and clients feel welcomed?If you're a social butterfly with a passion for organization and a talent for making people smile, we want you on our team!Title: Career Development...

  • Office Coordinator

    3 weeks ago

    Cambridge, United States KW Boston Northwest Full time

    Job DescriptionJob DescriptionAre you ready to be the heartbeat of a thriving real estate office?Do you have what it takes to create an atmosphere where agents feel loved and clients feel welcomed?If you're a social butterfly with a passion for organization and a talent for making people smile, we want you on our team!Title: Career Development...

  • Office Operations Coordinator

    1 week ago

    Cambridge, Massachusetts, United States Cynet Systems Full time

    Job DescriptionWe are seeking an Office Operations Coordinator for our client.Position Title: Office Operations CoordinatorLocation: Not specifiedEmployment Type: ContractCompensation: $24/hr - $29/hrRole Overview:The organization offers comprehensive planning and design services, alongside construction management and facility maintenance to ensure the...

  • Office Operations Coordinator

    1 week ago

    Cambridge, Massachusetts, United States KW Boston Northwest Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at KW Boston Northwest. As the heartbeat of our office, you will be responsible for creating a welcoming and productive environment for our agents and clients.Key ResponsibilitiesWork closely with the Director of Career Development to plan and execute...

  • Office Facilities Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States TEKsystems Full time

    Job OverviewTEKsystems is in search of a Facilities Coordinator to support a prominent multi-national technology organization.The ideal candidate will assist with various office and facilities responsibilities – including managing deliveries, processing supply requests, coordinating maintenance services, and sorting mail. We are looking for an individual...

  • Office Coordinator II

    2 weeks ago

    Cambridge, Massachusetts, United States V R Della Infotech Inc Full time

    Job OverviewPosition Summary: The Office Coordinator II plays a crucial role in establishing and managing administrative frameworks and processes. This position serves as the primary point of contact for information related to the unit, project, or program. The coordinator is responsible for collecting and maintaining data, assisting in the preparation of...

  • Office Coordinator II

    2 weeks ago

    Cambridge, Massachusetts, United States Experis Full time

    Position Title: Office Coordinator IILocation: Cambridge, MACompensation: $25/hrWhat Does the Role Entail?As an Office Coordinator, you will be responsible for providing essential administrative assistance to our Testing Center. Your duties will include:Coordinating exam scheduling and management.Upholding testing policies and procedures.Delivering...

  • Virtual Office Coordinator

    1 week ago

    Cambridge, Massachusetts, United States The Computer Merchant, LTD. Full time

    POSITION TITLE:Administrative AssistantWORK ENVIRONMENT:Remote Work Available - Preference for candidates based in MassachusettsSALARY RANGE:$28-$30 per hourJOB ID:EXPERIENCE REQUIRED:5-7 years of relevant experience showcasing administrative skills and capabilities in a professional setting. Candidates should possess a strong background in providing...

  • Office Coordinator

    1 month ago

    Cambridge, United States Motion Recruitment Full time

    Our client, an Ivy-League University, is urgently looking to add an Office Coordinator to their team on a contract basis. This is a strict 5-month contract. 100% onsite in Cambridge, MA. Local Candidates Only! Requirements Minimum 2+ years professional experience Proficiency in Microsoft Office and Google suite Familiarity with PeopleSoft, Oracle, or Concur...

  • Office Operations Coordinator

    2 days ago

    Cambridge, Massachusetts, United States KW Boston Northwest Full time

    Job OverviewAre you prepared to be the essential support in a dynamic real estate environment?Do you possess the skills to foster a setting where agents feel appreciated and clients feel at home?If you are a people-oriented individual with a knack for organization and a flair for enhancing workplace morale, this position is tailored for you.Position: Office...

  • Office Coordinator

    2 days ago

    Cambridge, Massachusetts, United States KW Boston Northwest Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at KW Boston Northwest. As the heartbeat of our office, you will be responsible for creating a welcoming and productive environment for our agents and clients.Key ResponsibilitiesCoordinate and manage events, including venue selection and speaker...

  • Virtual Office Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States The Computer Merchant, LTD. Full time

    POSITION TITLE:Administrative AssistantWORK LOCATION:Remote Work Allowed - Preference for candidates based in MASALARY RANGE:$28-$30 per hourJOB REFERENCE NUMBER:EXPERIENCE REQUIRED:5-7 years of relevant experience showcasing administrative capabilities and skills in a professional environment. The ideal candidate will possess a strong background in...

  • Office Services Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Forrester Full time

    At Forrester, we tackle groundbreaking, essential challenges that business and technology leaders encounter today. We are committed to empowering talented individuals to excel every day. Our community is composed of intelligent individuals and diverse voices who unite to do what is right for our clients and one another. Our achievements stem from curiosity,...

  • Virtual Office Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States The Computer Merchant, LTD. Full time

    POSITION TITLE:Administrative AssistantWORK ENVIRONMENT:Remote Work Available - Preference for MA Based CandidatesSALARY RANGE:$28-$30 per hourPOSITION IDENTIFICATION:EXPERIENCE REQUIRED:5-7 years of relevant experience with proven administrative skills and capabilities. The ideal candidate will demonstrate proficiency in managing office tasks, supporting...