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Office Coordinator

2 months ago

Cambridge, Massachusetts, United States KW Boston Northwest Full time
About the Role

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at KW Boston Northwest. As the heartbeat of our office, you will be responsible for creating a welcoming and productive environment for our agents and clients.

Key Responsibilities
  • Coordinate and manage events, including venue selection and speaker arrangements.
  • Design engaging marketing materials for huddles, classes, and events.
  • Develop and publish the monthly Training Tracker Flyer.
  • Maintain and update class descriptions, graphics, and links on the online calendar and Eventbrite.
  • Generate Zoom links for scheduled events on the calendar.
  • Organize and send out daily and weekly recurring emails.
  • Send out Coaching/Mastermind Invitations and updates on upcoming classes via email.
  • Welcome visitors with a smile, assist with check-ins, and ensure agents feel valued.
  • Handle incoming calls, forward/unforward phones, and direct leads appropriately.
  • Update Associate licenses in the license book kept at the front desk.
  • Manage incoming mail and package distribution.
  • Supervise and oversee basic office equipment such as printers, copiers, computers, and conference rooms.
Requirements
  • A background in office administration with exceptional communication skills.
  • Strong attention to detail and excellent writing skills.
  • A proven track record of problem-solving and thriving under minimal supervision.
  • Proficiency in Microsoft Office, Google Workspace, and social media platforms.
  • A proactive attitude and willingness to embrace new technologies.
  • The ability to juggle multiple tasks while maintaining a positive, can-do attitude.
About KW Boston Northwest

Frequently recognized as the most innovative and agent-friendly brokerage in the nation, KW Boston Northwest is the gathering place for the industry's leading professionals. Our culture is people-focused, technology-driven, and education-based. It is through this culture that our associates thrive, resulting in our office ranking in the top 1% of all real estate offices in the United States and KW Boston Northwest becoming the country's #1 real estate company.