Administrative Assistant
10 hours ago
We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to join our team and provide essential support to our [department/team]. If you're looking for an opportunity to make a meaningful impact while working in a collaborative and supportive environment, we’d love to hear from you
Key Responsibilities:
- Data Collection and Organization: Gather and compile all necessary documentation, including material test reports, inspection reports, test reports, weldment records, and other relevant records in accordance with the Inspection and Test Plan (ITP).
- Document Preparation: Create and format Manufacturing Data Books according to company and customer specifications, ensuring accuracy and completeness.
- Quality Assurance: Review and verify the accuracy of all documents included in the MDB, ensuring they meet marine rules, customer requirements, traceability, and industry standards.
- Communication: Coordinate with various departments, including production, quality control, production, purchasing, suppliers, test-labs, classification societies, engineering, and project management, to follow up, to obtain necessary documentation and resolve any discrepancies.
- Reporting: Prepare and present regular reports on the status of Manufacturing Data Books to Senior Certification Engineer and Program management/customers as required for necessary review and further approval.
- Continuous Improvement: Identify opportunities for process improvements and implement best practices to enhance the efficiency and accuracy of MDB preparation.
- Other tasks as directed by supervisor.
Qualifications:
- High school diploma or equivalent; additional certification in office administration or related field is a plus.
- Proven experience as an administrative assistant or in a similar role, preferably in a manufacturing environment.
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Acrobat) and document management software.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Knowledge of manufacturing industry standards and regulations (ISO 9001/ASME/Marine) related to manufacturing documentation is an advantage.
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