Manufacturing Administrative Assistant

2 days ago

Santa Ana, United States WOTM - Partners Professional Full time
Job DescriptionJob Description

Pay Rate: $20-$22
Schedule: 7:30am-4:00pm

Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to join our Quality Team reporting to Senior Certification Engineer. The successful candidate will be responsible for assisting, preparing and maintaining Manufacturing Data Books (MDB) to ensure compliance with marine rules and customer requirements.

Key Responsibilities:

  • Data Collection and Organization: Gather and compile all necessary documentation, including material test reports, inspection reports, test reports, weldment records, and other relevant records in accordance with the Inspection and Test Plan (ITP).
  • Document Preparation: Create and format Manufacturing Data Books according to company and customer specifications, ensuring accuracy and completeness.
  • Quality Assurance: Review and verify the accuracy of all documents included in the MDB, ensuring they meet marine rules, customer requirements, traceability, and industry standards.
  • Communication: Coordinate with various departments, including production, quality control, production, purchasing, suppliers, test-labs, classification societies, engineering, and project management, to follow up, to obtain necessary documentation and resolve any discrepancies.
  • Reporting: Prepare and present regular reports on the status of Manufacturing Data Books to Senior Certification Engineer and Program management/customers as required for necessary review and further approval.
  • Continuous Improvement: Identify opportunities for process improvements and implement best practices to enhance the efficiency and accuracy of MDB preparation.
  • Other tasks as directed by supervisor.

Qualifications:

  • High school diploma or equivalent; additional certification in office administration or related field is a plus.
  • Proven experience as an administrative assistant or in a similar role, preferably in a manufacturing environment.
  • Strong organizational and time management skills.
  • Excellent attention to detail and accuracy.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Acrobat) and document management software.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Knowledge of manufacturing industry standards and regulations (ISO 9001/ASME/Marine) related to manufacturing documentation is an advantage.

Benefits:

  • Opportunities for professional development and career growth
  • Potential to be converted a full-time position
Company DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.Company DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

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