Administrative Assistant

2 days ago

Santa Ana, United States Yardi Systems Full time

Join us as an Administrative Assistant and become the go-to person that keeps our office running smoothly. Your role is essential - from welcoming visitors to setting up meetings, you're the one who makes it all happen. As an Administrative Assistant, you will provide clerical support, including editing and preparing correspondence, generating and maintaining files, heavy calendar and meeting scheduling, coordinating conference room meeting needs, comprehensive area management, and data entry. You may also be tasked to assist with special projects and events.

What You'll Do:

  • Front Office Support: Ensure the office runs smoothly by: Promptly directing welcoming and assisting visitors, and ensuring the area is tidy and stocked.
  • Comprehensive Area Management: Oversee and maintain general office areas including conference rooms, kitchens, and training rooms, ensuring they are well-equipped and clean, particularly after meal services provided to employees.
  • Administrative Assistance: Engage in essential administrative tasks such as drafting and editing correspondence, organizing files, managing a busy calendar, scheduling meetings and training events, and performing precise data entry.
  • Meeting and Catering Coordination: Manage logistics for meetings, including scheduling and preparing necessary materials or equipment. In addition, you will be responsible for organizing catering for office events and meetings, making sure that all food and logistical needs are effectively addressed to support successful office functions.
  • Office Space Maintenance: Ensure the cleanliness of kitchens, meeting rooms, training rooms and general office areas. Address and follow up on maintenance requests and assess the priority of employee requests, escalating them as needed.
  • Vendor Coordination: Correspond and coordinate with vendors providing products or services to the office.
  • Support Special Projects and Events: Be prepared to take on additional responsibilities, such as helping with special projects and events, as directed. Your involvement will be crucial to their success.
Who You Are:
  • High School diploma or GED.
  • Must be available Monday through Friday, with flexibility when needed.
  • Prior experience working in an administrative capacity.
  • Excellent collaborative, interpersonal, and communication skills.
  • Computer literacy; proficiency in Microsoft Word, Outlook, and data entry
  • Strong organizational skills and ability to prioritize multiple tasks.
  • Good attention to detail and desire for quality work.
  • Ability to work independently or as a team player.

Real Estate runs on Yardi. About Us:

Yardi pioneers the property tech industry by seamlessly blending 40 years of tradition with forward-thinking innovation. We've created a team of more than 9,000 employees in over 40 locations around the globe dedicated to making great real estate software products.

Discover the Yardi Difference:

At Yardi, we're more than just a software company - we're dedicated to making a meaningful difference in our communities. Every year, our employees drive impactful change by selecting and supporting over 350 nonprofits across the globe through Yardi's philanthropic efforts. Together, we're creating a positive ripple effect that reaches communities worldwide.

Our award-winning culture, consistently recognized by Glassdoor's prestigious "Best Place to Work", fosters support, collaboration, and growth. We prioritize your well-being with comprehensive benefits, including 100% paid employee medical premiums, company profit-sharing plan, and flexible work arrangements.

Step into a role where every day is different, and your work is truly appreciated. Apply now and become the key player in our team as our Administrative Assistant

Compensation Range: $24.00 - $27.00 per hour

All submissions for open positions should be received through Yardi's applicant portal, accessed from Yardi's corporate website.

EOE/Race/Gender/Disability/Vets

*bc

  • Administrative Assistant

    3 weeks ago

    Santa Ana, United States Banc of California, N.A. Full time

    Provide day-to-day administrative support to staff members and managers' within the department. The employee hired for this position will assist in engaging third-party appraisals and ensuring efficient and timely information flow and report distribu Administrative Assistant, Administrative, Assistant, Banking Learn More

  • Administrative Assistant

    3 weeks ago

    Santa Ana, United States Vaco Full time

    Job Description: Administrative Assistant/Office Administrator Location: Santa Ana, CA Position Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of...

  • Administrative Assistant

    2 days ago

    Santa Ana, United States Yardi Systems, Inc. Full time

    Administrative Assistant Santa Ana, CA Join us as an Administrative Assistant and become the go-to person that keeps our office running smoothly. Your role is essential - from welcoming visitors to setting up meetings, you're the one who makes it all happen. As an Administrative Assistant, you will provide clerical support, including editing and preparing...

  • Administrative Assistant

    3 days ago

    Santa Ana, United States Yardi Systems Full time

    Join us as an Administrative Assistant and become the go-to person that keeps our office running smoothly. Your role is essential - from welcoming visitors to setting up meetings, you're the one who makes it all happen. As an Administrative Assistant, you will provide clerical support, including editing and preparing correspondence, generating and...

  • Administrative Assistant

    15 hours ago

    Santa Ana, United States Yardi Systems Full time

    Join us as an Administrative Assistant and become the go-to person that keeps our office running smoothly. Your role is essential - from welcoming visitors to setting up meetings, you're the one who makes it all happen. As an Administrative Assistant, you will provide clerical support, including editing and preparing correspondence, generating and...

  • Administrative Assistant

    2 hours ago

    Santa Ana, United States RemX Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to join our team and provide essential support to our [department/team]. If you're looking for an opportunity to make a meaningful impact while working in a collaborative and supportive environment, we’d love to hear from you!Key...

  • Administrative Assistant

    4 weeks ago

    Santa Ana, United States Northern Lights, Inc. Full time

    Part Time/ Flexible Hours Position Overview:Perform a wide range of administrative and office support activities. Responsible for correct execution and flow of involved office and clerical operations. Varied administrative support duties i.e., the ability to make decisions based on proper training provided at the time of hire and the established policies and...

  • HR Administrative Assistant

    1 month ago

    Santa Ana, United States KPC Health Full time

    Provides clerical support to Human Resources in various areas of tracking, recordkeeping and reception. First point of contact for high volume HR office in acute care facility. Supports various hospital and company programs to include employee recogn Administrative Assistant, Administrative, HR, Assistant, Healthcare

  • Vaco | Administrative Assistant

    3 weeks ago

    santa ana, United States Vaco Full time

    Job Description: Administrative Assistant/Office Administrator Location: Santa Ana, CAPosition Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of...

  • Vaco | Administrative Assistant

    3 weeks ago

    santa ana, United States Vaco Full time

    Job Description: Administrative Assistant/Office Administrator Location: Santa Ana, CAPosition Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of...

  • Administrative Assistant

    3 months ago

    Santa Ana, United States CASA DE LA FAMILIA Full time

    Casa de la Familia is looking for an administrative assistant to join our team! Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy. We work closely with city, county, and state social service agencies, police departments,...

  • Administrative Assistant

    3 days ago

    Santa Ana, United States CASA DE LA FAMILIA Full time

    Casa de la Familia is looking for an administrative assistant to join our team! Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy. We work closely with city, county, and state social service agencies, police departments,...

  • Office Administrator Assistant

    2 weeks ago

    Santa Ana, California, United States OC Poolscapes Full time

    About the RoleThe Office Administrator Assistant will play a vital role in supporting our office operations, ensuring seamless communication with our guests, and maintaining a positive and welcoming environment.Duties and Responsibilities:Provide exceptional customer service, responding to inquiries and resolving issues promptly.Manage phone calls, messages,...

  • Manufacturing Administrative Assistant

    2 days ago

    Santa Ana, United States WOTM - Partners Professional Full time

    Job DescriptionJob DescriptionPay Rate: $20-$22Schedule: 7:30am-4:00pmJob Summary: We are seeking a detail-oriented and organized Administrative Assistant to join our Quality Team reporting to Senior Certification Engineer. The successful candidate will be responsible for assisting, preparing and maintaining Manufacturing Data Books (MDB) to ensure...

  • Clerical and Administrative Assistant

    1 week ago

    Santa Ana, California, United States Kinetic Personnel Group Full time

    Job SummaryWe are seeking an experienced Clerical Assistant to join the Kinetic Personnel Group team. This role involves providing administrative support in a fast-paced office environment, ensuring smooth operations and effective communication within the organization.Key Responsibilities:Providing administrative support to senior staff members, including...

  • Administrative Assistant

    1 week ago

    Santa Ana, California, United States Helpmates Companies Full time

    Job OverviewIn a dynamic and fast-paced environment, we are seeking an Entry Level File Clerk to join our team at Helpmates Companies. As a valued member of our staff, you will play a crucial role in maintaining the efficiency of our administrative operations.The ideal candidate for this position should possess excellent organizational skills, attention to...

  • Administrative Assistant

    7 days ago

    Santa Ana, California, United States CASA DE LA FAMILIA Full time

    About UsCasa de la Familia is a leading provider of crisis intervention and long-term individual and family therapy services. Our primary focus is on underserved and underrepresented minority populations, ensuring culturally appropriate and relevant services.We are seeking a responsible intern to assist our case managers with administrative tasks in our...

  • Administrative Assistant

    3 weeks ago

    Santa Ana, California, United States Santa Ana Unified School District Full time

    Job Description: We are seeking a highly motivated and organized Administrative Assistant to join our district operations team. As a key member of our team, you will be responsible for providing administrative support to our district office, including maintaining records, preparing correspondence, and coordinating meetings.About the District: The Santa Ana...

  • Office Assistant

    1 month ago

    Santa Ana, California, United States AppleOne Full time

    Job OverviewWe are seeking a detail-oriented Office Assistant to join our team. As an Office Assistant, you will provide administrative support in our accounting department, ensuring the accuracy and efficiency of our operations.ResponsibilitiesProof documents for accuracy and completenessEnter data into our system with precision and speedScan documents and...

  • Administrative Assistant Coordinator

    4 weeks ago

    Santa Ana, California, United States City of Santa Ana, CA Full time

    About UsThe City of Santa Ana, CA is a dynamic and diverse municipality serving a vibrant community of residents, businesses, and visitors.We are committed to providing excellent services, promoting economic growth, and enhancing the quality of life for all our citizens.We are proud to offer a range of job opportunities in various fields, from administration...