Administrative Assistant

3 months ago

Santa Ana, United States CASA DE LA FAMILIA Full time
Casa de la Familia is looking for an administrative assistant to join our team

Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy. We work closely with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs. The primary focus for the services we provide is the underserved and underrepresented minority populations, taking care to provide culturally appropriate and relevant services.

Job description

We are looking for a responsible in-person Administrative Assistant to be based from our Santa Ana Office location to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Skills
  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
Requirements
  • Spanish Speaking
  • Courses taken in psychology/sociology
  • Able to work in-person at the Santa Ana office
Pay Rate
  • $18-$20/hour

  • Administrative Assistant

    7 days ago

    Santa Ana, United States Banc of California, N.A. Full time

    Provide day-to-day administrative support to staff members and managers' within the department. The employee hired for this position will assist in engaging third-party appraisals and ensuring efficient and timely information flow and report distribu Administrative Assistant, Administrative, Assistant, Banking Learn More

  • Administrative Assistant

    2 days ago

    Santa Ana, United States Vaco Full time

    Job Description: Administrative Assistant/Office Administrator Location: Santa Ana, CA Position Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of...

  • Administrative Assistant

    3 weeks ago

    Santa Ana, United States Northern Lights, Inc Full time

    Part Time/ Flexible Hours Position Overview: Perform a wide range of administrative and office support activities. Responsible for correct execution and flow of involved office and clerical operations. Varied administrative support duties i.e., the ability to make decisions based on proper training provided at the time of hire and the established policies...

  • Administrative Assistant

    3 weeks ago

    Santa Ana, United States Northern Lights, Inc. Full time

    Part Time/ Flexible Hours Position Overview:Perform a wide range of administrative and office support activities. Responsible for correct execution and flow of involved office and clerical operations. Varied administrative support duties i.e., the ability to make decisions based on proper training provided at the time of hire and the established policies and...

  • Administrative Assistant

    1 week ago

    Santa Ana, United States Northern Lights, Inc. Full time

    Part Time/ Flexible Hours Position Overview:Perform a wide range of administrative and office support activities. Responsible for correct execution and flow of involved office and clerical operations. Varied administrative support duties i.e., the ability to make decisions based on proper training provided at the time of hire and the established policies and...

  • Vaco | Administrative Assistant

    2 days ago

    santa ana, United States Vaco Full time

    Job Description: Administrative Assistant/Office Administrator Location: Santa Ana, CAPosition Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of...

  • Vaco | Administrative Assistant

    1 day ago

    santa ana, United States Vaco Full time

    Job Description: Administrative Assistant/Office Administrator Location: Santa Ana, CAPosition Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of...

  • HR Administrative Assistant

    4 weeks ago

    Santa Ana, United States KPC Health Full time

    Provides clerical support to Human Resources in various areas of tracking, recordkeeping and reception. First point of contact for high volume HR office in acute care facility. Supports various hospital and company programs to include employee recogn Administrative Assistant, Administrative, HR, Assistant, Healthcare

  • Administrative Assistant

    3 weeks ago

    Santa Ana, United States Agile Staffing, Inc Full time

    Agile Staffing, Inc - Job description   Employee will be working for a tile & stone installation and fabrication company in the city of Santa Ana. Schedule: Monday - Friday 7:30 am - 4pm (flexible schedule) Weekly Pay Duties: Handling incoming calls and other communications Welcoming and assisting visitors in a friendly and professional...

  • Administrative Assistant

    1 day ago

    Santa Ana, California, United States Santa Ana Unified School District Full time

    Job Description: We are seeking a highly motivated and organized Administrative Assistant to join our district operations team. As a key member of our team, you will be responsible for providing administrative support to our district office, including maintaining records, preparing correspondence, and coordinating meetings.About the District: The Santa Ana...

  • Office Administration Assistant

    3 weeks ago

    Santa Ana, California, United States HNTB Corporation Full time

    Company OverviewHNTB Corporation is a leading provider of infrastructure solutions, delivering complex projects across the country. Our historic growth creates exciting opportunities for employee-owners like you.Salary and BenefitsThe approximate pay range for this position in Santa Ana, CA is $20.93 - $31.39. HNTB offers a comprehensive benefits package,...

  • HR Administrative Assistant

    1 month ago

    Santa Ana, United States KPC Health Full time

    Provides clerical support to Human Resources in various areas of tracking, recordkeeping and reception. First point of contact for high volume HR office in acute care facility. Supports various hospital and company programs to include employee recognition, annual performance review and others as assigned. Assists in preparing for compliance reviews such as...

  • Office Assistant

    2 weeks ago

    Santa Ana, California, United States AppleOne Full time

    Job OverviewWe are seeking a detail-oriented Office Assistant to join our team. As an Office Assistant, you will provide administrative support in our accounting department, ensuring the accuracy and efficiency of our operations.ResponsibilitiesProof documents for accuracy and completenessEnter data into our system with precision and speedScan documents and...

  • Administrative Assistant Coordinator

    2 weeks ago

    Santa Ana, California, United States City of Santa Ana, CA Full time

    About UsThe City of Santa Ana, CA is a dynamic and diverse municipality serving a vibrant community of residents, businesses, and visitors.We are committed to providing excellent services, promoting economic growth, and enhancing the quality of life for all our citizens.We are proud to offer a range of job opportunities in various fields, from administration...

  • Administrative Coordinator for the Arts

    2 weeks ago

    Santa Ana, California, United States California Department of Education Full time

    Job SummaryThe Administrative Assistant of Arts position is a critical support role that assists the Assistant Principal of Arts in various administrative tasks, including event planning and liaison work with departments, staff, and external stakeholders. We seek a highly motivated and organized individual who can effectively manage multiple projects,...

  • Finance and Administration Coordinator

    2 days ago

    Santa Ana, California, United States Illumination Foundation Full time

    Join Our Team as an Administrative Accounting Coordinator!Illumination Foundation is a growing non-profit organization dedicated to disrupting the cycle of homelessness. We are seeking an experienced Administrative Accounting Coordinator to join our team.About the Role:Assist the accounting and finance team in all administrative tasks.Help maintain the...

  • Administrative Services Coordinator

    3 weeks ago

    Santa Ana, California, United States ADVANCED CABLE AND COMMUNICATIONS I Full time

    About the RoleWe are seeking an experienced Administrative Services Coordinator to drive company success by performing a range of clerical and administrative functions. This is a full-time and part-time open position, offering a great work environment and flexibility.Key Responsibilities:Draft professional correspondences and documentsSchedule appointments...

  • New Grad Administrative Assistant

    3 weeks ago

    Santa Ana, United States HNTB Corporation Full time

    For Current/ Previous HNTB Interns ONLY. At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex Administrative Assistant, Intern, Administrative, Assistant, Construction

  • New Grad Administrative Assistant

    1 week ago

    Santa Ana, United States HNTB Corporation Full time

    For Current/ Previous HNTB Interns ONLY. At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex Administrative Assistant, Intern, Administrative, Assistant, Construction Learn More

  • Administrative Coordinator

    2 weeks ago

    Santa Ana, United States Orangewood Foundation Full time

    Job Type Full-time Description ABOUT THE COMPANY Founded: 1981 Mission: To strive for equity for our youth by valuing and supporting the life they envision. Values: Trust, Respect, Empathy, Inclusion, & Advocacy JOB DESCRIPTION Position Title: Administrative Coordinator Employment Classification: Full-time; Hourly; Non-Exempt Reports to: Chief Programs...