Events Coordinator
2 weeks ago
Does a well-coordinated gathering make you smile? Do you love organizing and preparing for people to come together for a shared interest? Do you enjoy meeting with people and helping them facilitate their perfect event? If so, read on
CIC is looking for a personable and organized individual to help support the Events team. This is an exciting, full-time opportunity for someone with at least 1-2 years of experience in a related role.
YOUR DAY-TO-DAY WORKEvents coordination will comprise the majority of your daily responsibilities. This work will include:
- Client communication for general inquiries, events, and programs.
- Connect events and programming to the CIC client community for opportunities to expand the reach and depth.
- Managing the full life-cycle of each incoming event request, from inquiry to fulfillment in a timely and professional manner (including scheduling, quoting & booking, client communication, contracts & invoicing, and event logistics confirmation).
- Lead the discussion in cost reduction decisions for events that meet our sponsorship criteria.
- Preparing reports on event revenue, impact, and metric tracking.
- Straightening up conference rooms and meeting areas throughout the day.
- Event support, including site visits for client tours and event set up/staffing assistance.
- Acting as the primary liaison between our team and our on-site restaurant/hospitality partners.
- Assisting with daily building and program operations, including: troubleshooting AV equipment and technical systems, placing and overseeing building work orders, managing incoming phone calls and general inquiries, website maintenance, and other tasks as needed.
- Supporting our own programming and resources, including the Thursday Gathering etc.
- Representing District Hall at events throughout Rhode Island’s innovation community.
- Special projects on an as-needed basis for District Hall.
Please note: though this position will largely be during standard business hours (Monday to Friday, 9 am–5 pm), some evening and weekend staffing will be required.
ABOUT YOU- Have an understanding and interest of Providence, Rhode Island, as a city and its neighborhoods.
- Possess excellent organizational, project, and task management skills, including attention to detail and enthusiasm for efficiency and processes.
- Have an interest in events and events management for clients.
- Have outstanding communication skills and comfort with public speaking.
- Have experience and comfort with managing conflicting priorities.
- Are flexible – we're a fast-paced workplace.
- Have an appreciation for the role of creativity in developing better tools, spaces, products, and services.
- Understand urban challenges and embrace them as opportunities for change.
- Possess graphic design skills, familiarity with Wordpress, and comfort with Google products a plus.
- A bachelor’s degree in any field, or equivalent experience.
- At least 1 year of professional experience.
- A strong hospitality background.
- The ability to lift up to 40 pounds can be necessary when resetting rooms.
- Starting compensation is $55,000.
- 100% company-paid premium healthcare and dental benefits.
- 100% company-paid long- and short-term disability, and life insurance.
- 401k (must be 21+).
- 3 weeks vacation from the start (more with seniority), plus thirteen paid holidays.
- Fun people in a dynamic space.
- Personal growth opportunities.
- Discounted services and memberships for a healthier life.
- Awesome location in the historic jewelry district.
CIC is a global leader in building and operating innovation communities. Founded in 1999 in Cambridge, MA, CIC offers flexible office space and coworking options for impactful entrepreneurs.
ABOUT DISTRICT HALLDistrict Hall provides free meeting space and programming for entrepreneurs, hosting a range of events to support startups and innovators.
CIC is committed to building teams that reflect the fabric of the cities we support. We welcome all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status.-
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