Administrative Coordinator

1 week ago

Providence, United States Lifespan Corporation Full time

Summary:

Under the direct supervision of the Principal Investigator and Leadership the Administrative Coordinator will provide high-level administrative support to assigned research and programmatic activities associated with various clinical and public health projects. Projects will include those related to HIV prevention HIV education pre-exposure prophylaxis (PrEP) sexually transmitted infections (STIs) and substance use. This position will interact directly with the general public MDs PhDs collaborators community partners vendors and the Rhode Island Department of Health.

The Administrative Coordinator will support educational and training activities in concordance with statewide efforts to improve public health and namely to reduce HIV and STI incidence including prevention detection and retention in care.

The Administrative Coordinator will plan develop monitor and coordinate the academic research administrative activities. This includes working with senior departmental leadership collaborators community partners vendors and the Rhode Island Department of Health in the planning of conferences meetings and events. This position also assists in the development and dissemination of educational materials.

Information regarding past and ongoing research and community initiatives can be found at doitright.org.

Responsibilities:

The duties may include but not be limited to:

Facilitating educational and training activities which includes arranging continuing education credits event planning reporting and other related administrative responsibilities.

Event support and logistical planning for events. Primary duties include the advanced planning to ensure smooth events day-to-day management and support of events.

Assisting with data entry and ensuring quality of information collected for program and training activities including management of protected health information (PHI) in accordance with hospital policy and state and federal law;

Working independently as well as in collaboration with a diverse research and clinical team completing various administrative and grants-related tasks with keen attention to detail and navigating within a large interdisciplinary hospital-based system;

Other administrative activities related to grants and programs as determined by the PI and Leadership.

Other information:

BASIC KNOWLEDGE:

Bachelor of Science degree in business administration public administration or public health preferred.

Basic computer knowledge and ability to navigate PC software i.e. proficiency in typing/word processing utilizing spreadsheets for data management and data entry required; familiarity with building and managing REDCap databases preferred.

Excellent ability to gather and synthesize complex information strong writing skills and demonstrated attention to detail required. Timeliness and responsiveness highly desired. Ability to be flexible and re-prioritize tasks as needed.

Strong personal initiative as a self-starter required including demonstrated ability to work independently motivation to learn and comfort interfacing with clinic patients and community members.

EXPERIENCE:

A minimum of 3-years academic/program experience preferably in public health educational or related fields.

Excellent verbal and written skills. The ability to interact with persons from diverse backgrounds such as MDs PhDs research and administrative staff.

Fluency in written and spoken Spanish and/or Portuguese highly desired.

Experience in academic writing preferred.

Meaningful experience participating in and serving communities of color LGBTQ+ and transgender communities and other structurally oppressed populations; strong interpersonal skills with diverse populations.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

Able to function in an office Environnement. Requires walking navigation of stairs and standing intermittently throughout the day. Sufficient visual acuity and manual dexterity to use computer and other common equipment.

INDEPENDENT ACTION:

Performs independently within the Departments policies and practices. Meets regularly with supervisor for guidance and support.

SUPERVISORY RESPONSIBILITY:

None.

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.

Location: The Miriam Hospital USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union

  • Administrative Coordinator

    1 month ago

    Providence, United States Brown University Health Full time

    Summary: Under the direct supervision of the Principal Investigator and Leadership the Administrative Coordinator will provide high-level administrative support to assigned research and programmatic activities associated with various clinical and public health projects. Projects will include those related to HIV prevention HIV education pre-exposure...

  • Administrative Coordinator

    1 week ago

    Providence, United States HonorVet Technologies Full time

    Title: Administrative Coordinator Location: Providence Rhode Island 02903 Duration: 6+ Month Shift: Monday thru Friday 830-5 pm    Job Description Provide detailed and complex administrative support to individual or groups; Supplies information, maintains files, schedules appointments, produces correspondence, relieves officials of minor business...

  • Administrative Coordinator

    1 month ago

    Providence, United States The Contingent Plan Full time

    Job Description The Contingent Plan is actively recruiting an experienced administrative coordinator for a healthcare delivery client in the Providence area. This is a temporary assignment that is expected to last 3 months. The position is onsite, so the client is only considering local candidates at this time. This is an immediate need, so the client will...

  • Administrative Coordinator

    1 week ago

    East Providence, United States Lifespan Corporation Full time

    Summary: The Pediatric Anxiety Research Center at Bradley Hospital is an integrated research and clinical center nationally recognized in pediatric OCD and anxiety. PARC is affiliated with the Warren Alpert Medical School of Brown University and encompasses research projects outpatient services and an Intensive Treatment Program for OCD and related...

  • Administrative Coordinator

    1 month ago

    East Providence, United States Lifespan Full time

    Summary: The Pediatric Anxiety Research Center at Bradley Hospital is an integrated research and clinical center nationally recognized in pediatric OCD and anxiety. PARC is affiliated with the Warren Alpert Medical School of Brown University and encompasses research projects outpatient services and an Intensive Treatment Program for OCD and related...

  • Administrative Coordinator

    1 month ago

    East Providence, United States Brown University Health Full time

    Summary: The Pediatric Anxiety Research Center at Bradley Hospital is an integrated research and clinical center nationally recognized in pediatric OCD and anxiety. PARC is affiliated with the Warren Alpert Medical School of Brown University and encompasses research projects outpatient services and an Intensive Treatment Program for OCD and related...

  • Administrative Coordinator Specialist

    6 days ago

    East Providence, Rhode Island, United States Lifespan Corporation Full time

    Summary:The Pediatric Anxiety Research Center at Bradley Hospital is a leading research and clinical center recognized for its expertise in pediatric OCD and anxiety. As an integral part of the Warren Alpert Medical School of Brown University, the center encompasses various research projects, outpatient services, and an Intensive Treatment Program for OCD...

  • Administrative Coordinator for Resident Services

    6 days ago

    Providence, Rhode Island, United States Providence Housing Authority Full time

    The Providence Housing Authority is seeking a skilled Administrative Coordinator to support the management of resident services.About the RoleThis role will involve providing complex clerical assistance to the Manager and other team members, as well as performing duties such as word processing, filing, and record-keeping. The ideal candidate will have...

  • Office Administrator

    4 weeks ago

    Providence, United States MSCCN Full time

    The primary objective of the Office Administrator to oversee the daily operations of our office. The ideal candidate will have excellent organizational skills, strong leadership abilities, and a keen eye for detail. This role involves managing administrative functions, supporting staff, and ensuring a smooth and efficient office environment. Independently...

  • Administrative Coordinator

    3 weeks ago

    Providence, United States Brown University Health Full time

    Summary:Under the supervision of the department director this position is responsible for overall clerical functions of the Diagnostic Imaging Support Services Department. Provides training programs and functions as customer advocate in a responsive and proactive manner. These responsibilities include but are not limited to patient processing scheduling and...

  • Administrative Assistant

    22 hours ago

    Providence, United States Adecco USA Full time

    Do you have excellent Admin Assistant experience in the finance industry and ready to join a top financial corporation? If so, look no further and apply now!Adecco is currently assisting one of its clients in their search for an Administrative Assistant in Providence, RI!Pay rate: $ 18.31/hr Shift availability: Mon - Friday , 830a - 5pFor instant...

  • Temporary Systems Administrator II

    1 month ago

    Providence, United States IGT Full time

    Responsibilities Proactive monitoring, maintenance and configuration of various IT Infrastructure. Coordinating with various groups, troubleshooting critical incidents and to increase availability/reduce downtime of affected systems. Monitoring incidents and service requests and providing appropriate and timely resolution. Performing research on...

  • Support Services Coordinator

    7 days ago

    Providence, Rhode Island, United States HonorVet Technologies Full time

    Support Services Coordinator Job DescriptionHonorVet Technologies is seeking a Support Services Coordinator to provide administrative support to our team. The successful candidate will be responsible for providing detailed and complex administrative support, including scheduling appointments, producing correspondence, and maintaining files.About the...

  • Admission Coordinator

    1 month ago

    Providence, United States HonorVet Technologies Full time

    Title: Admission Coordinator Location: 200 Dyer Street Providence, RI 02903 Duration: 7+ Month Shift: M-F 8:30 am-5 pm Job Description Answer a multi-line phone system and respond to routine questions or forward to appropriate party, all incoming calls to the Office of College Admission Keep reception area well organized, with pertinent information...

  • Administrative Assistant

    1 week ago

    Providence, United States Lifespan Corporation Full time

    Summary: Under the general supervision of the Director and within Hospital and department policies and procedures performs a variety of secretarial and administrative functions. Responsibilities: Maintains the Directors appointment schedule without prior clearance for most appointments while coordinating the Directors hospital system and other...

  • Legal Administrative Assistant

    1 month ago

    Providence, United States Belle Lynn Sourcing LLC Full time $70,000 - $85,000

    Legal Administrative Assistant DIRECT HIRELocation: Providence, RI (Fully Onsite)Schedule: Mondays – Fridays 8:30am – 5:00pmSalary: $70K - $85K + Benefits SummaryBelle Lynn Sourcing LLC is currently hiring a Legal Administrative Assistant to support attorneys with duties including but not limited to, maintenance of marketing contacts, document...

  • Legal Administrative Assistant

    1 month ago

    Providence, United States bellelynn Full time

    Job DescriptionLegal Administrative Assistant DIRECT HIRELocation: Providence, RI (Fully Onsite)Schedule: Mondays – Fridays 8:30am – 5:00pmSalary: $70K - $85K + Benefits SummaryBelle Lynn Sourcing LLC is currently hiring a Legal Administrative Assistant to support attorneys with duties including but not limited to, maintenance of marketing contacts,...

  • Administrative Assistant

    1 month ago

    Providence, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team in the Real Estate Property/Facilities Management industry, based in Providence, Rhode Island. In this role, you will be instrumental in managing the leasing process of our properties, providing excellent customer service, and maintaining property management data. This...

  • Legal Administrative Assistant

    4 weeks ago

    Providence, United States Vandved Search Full time

    Position TitleLegal Administrative AssistantPosition SummaryAssists attorneys with duties including but not limited to, maintenance of marketing contacts, document production, electronic filing, and data entry. Provides extensive calendar management and travel support for assigned attorneys and may consistently interact with clients via the phone and in...

  • Legal Administrative Assistant

    3 weeks ago

    Providence, United States Vandved Search Full time

    Position TitleLegal Administrative AssistantPosition SummaryAssists attorneys with duties including but not limited to, maintenance of marketing contacts, document production, electronic filing, and data entry. Provides extensive calendar management and travel support for assigned attorneys and may consistently interact with clients via the phone and in...