Executive Assistant

1 week ago

Guilford, United States Robert Half Full time
Job DescriptionJob Description

We are seeking an Executive Assistant to join our team in Guilford, Connecticut. This role centers around providing comprehensive administrative support to our executive team in a dynamic and fast-paced environment. The Executive Assistant will handle tasks such as managing calendars, coordinating travel logistics, preparing for meetings, and acting as an operational support for the business. This role offers a contract to hire employment opportunity.


Responsibilities:


• Manage and optimize the use of the executive team's calendar, prioritizing tasks effectively.

• Plan and coordinate business and private events, ensuring they are executed seamlessly.

• Arrange and coordinate travel logistics, including reservations and personal appointments, for the executive team.

• Prepare executives for professional meetings and events by gathering necessary information and creating necessary documents.

• Handle payments for vendors, draft preparation documents, and create itineraries.

• Communicate with the office team to supervise ongoing projects and act as an Operations Manager for the business.

• Schedule and supervise outside contractors/vendors working onsite.

• Serve as a confidante to the executive team, maintaining a high level of discretion and professionalism.

• Proactively contribute to events and special projects as needed, anticipating needs and offering support.

• Utilize skills in Calendar Management, Event Planning, Administrative Assistance, and Microsoft Office Suites to perform tasks effectively.

• Minimum of 3 years of experience as an Executive Assistant or in a related role.
• Proven expertise in calendar management and scheduling.
• Demonstrated ability in event planning and coordination.
• Strong administrative assistance skills, including filing, correspondence, and report preparation.
• Proficient in Microsoft Office Suites, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Ability to work independently with minimal supervision.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• High level of professionalism and strong interpersonal skills.
• Attention to detail and problem-solving skills.
• Bachelor's degree or equivalent work experience.

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