Administrative Assistant at Corporate Location in NYC
5 days ago
We are seeking a highly skilled and experienced Administrative Receptionist to join our team at our Corporate Location in NYC. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing daily operations, and ensuring the smooth functioning of our office.
Key Responsibilities:- Answer and direct phone calls, ensuring prompt and professional communication with clients and colleagues.
- Organize and schedule appointments and meetings, utilizing your exceptional time management skills to ensure seamless coordination.
- Produce and distribute correspondence, memos, letters, faxes, and forms, maintaining a high level of accuracy and attention to detail.
- Assist in the preparation of regularly scheduled reports, providing valuable insights and data analysis to inform business decisions.
- Provide general support to visitors, ensuring a warm and welcoming experience for all who enter our office.
- Provide information by answering questions and requests, demonstrating your expertise and knowledge of our company and services.
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc., maintaining a high level of productivity and efficiency.
- Book conference calls, rooms, and other meetings, utilizing your organizational skills to ensure seamless coordination.
- Cover the reception desk when required, providing exceptional customer service and support to our clients and colleagues.
- Handle sensitive information in a confidential manner, upholding the highest standards of discretion and professionalism.
- Reply to email, telephone, or face-to-face inquiries, providing prompt and accurate responses to all queries.
- Answer telephone calls and pass them on, ensuring seamless communication and coordination.
- Coordinate repairs to office equipment, ensuring minimal downtime and maximum productivity.
- Implement clerical duties and administrative processes, streamlining our operations and improving efficiency.
- Valid NYS Security Guard License.
- Receptionist/Administrative Assistant experience is a must.
- Must be proficient in Microsoft Excel (Pivot Table, etc.).
- Must be proficient in Google Sheets, Slack, and Envoy.
- Must be at least 18 years of age.
- Must have exceptional Customer Service Skills.
- Reliable transportation.
- Must be able to understand the English language and communicate it effectively in both the verbal and written form.
Doyle Security Services is an Equal Opportunity Employer committed to hiring a diverse workforce. We are an EOE/Minorities/Females/Vet/Disability employer and welcome applications from qualified candidates of all backgrounds.
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