Higher Education Funding Advisor

2 weeks ago

Saratoga Springs, New York, United States InsideHigherEd Full time
Position Title:

Financial Aid Advisor

Number of Positions Available:

1

Institution:

West Valley College

Overview:

The Financial Aid Department is in search of a dedicated professional to assume the role of Financial Aid Advisor.

Located in a serene, park-like environment, West Valley College is just a short distance from Silicon Valley. Our institution prides itself on having a highly qualified staff and faculty, and our students value the college for its welcoming atmosphere and supportive community.

This role is essential for executing various technical tasks associated with financial aid, institutional scholarships, and related initiatives. Responsibilities include evaluating and preparing detailed financial aid packages, as well as managing updates to relevant software systems.

Work Assignment:

This is a full-time position, requiring 37.5 hours per week, for a duration of 12 months. The schedule may require some evening or weekend hours as necessary. This position is part of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: West Valley College.

Compensation and Benefits:

Expected Salary Range:

  • $6,412.75-$6,980.67 monthly (WVMCEA Salary Schedule, Range 57, Steps A-C).

Benefits include:
  • Employer-sponsored medical, dental, and vision coverage for employees and their dependents.
  • Employer-funded long-term disability insurance.
  • Employer-paid life insurance.
  • 14 paid holidays, plus 1 floating holiday each year; paid non-workdays during the holiday season.
  • 12 days of vacation leave accrued annually, increasing to a maximum of 22 days.
  • 12 days of sick leave accrued annually.
  • Personal necessity and business leave.
  • Educational growth incentive program ranging from $45 to $225 monthly.
  • $1000 longevity award after 10 years of service and $1,500 after 15 years.
  • CalPERS retirement plan.
  • This position is union-affiliated with mandatory dues.
Minimum Qualifications:

A combination of experience and education that provides the necessary knowledge and skills is required. A typical pathway to acquire the needed qualifications includes:

  • Experience: Two years of relevant financial aid experience.
  • Education: An Associate's degree from an accredited institution with coursework in accounting, business, general education, or a related field.

AND

A strong understanding of and sensitivity to the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds of community college students, faculty, and staff.Preferred Qualifications:

The ideal candidate will also exhibit the following preferred qualifications:

  • Experience assisting disadvantaged individuals.
  • Knowledge of Title IV regulations and experience in determining eligibility, awarding, and disbursing funds.
  • A demonstrated commitment to student-centered service and customer satisfaction.
Knowledge and Skills:

Knowledge of:

  • Eligibility requirements for various State and federal programs.
  • Needs analysis and financial aid packaging methodologies.
  • Socioeconomic dynamics affecting low-income and historically disadvantaged groups in higher education.
  • Common personal and financial challenges faced by college students and their families.
  • Public benefits and entitlement programs.
  • Academic and vocational offerings at community colleges.
  • District policies and relevant regulations.
  • Available college and community resources for students.
  • Social services organizations.
  • Interviewing and advising techniques.
  • Operation of microcomputer systems and various software applications.
  • Effective oral and written communication skills.
  • Interpersonal skills, including patience and diplomacy.
  • Modern office practices and procedures.
  • Record-keeping techniques.

Ability to:
  • Interpret financial statements and related documents.
  • Guide students and families through financial aid application processes and eligibility requirements.
  • Analyze documentation to determine eligibility for various financial assistance programs.
  • Conduct needs analysis and package awards according to eligibility criteria.
  • Assess student academic progress to ensure compliance with program requirements.
  • Perform financial calculations and reconcile data.
  • Organize and implement program activities effectively.
  • Work independently with minimal supervision.
  • Establish and maintain effective working relationships.
  • Prepare and maintain accurate records and reports using computer systems.
  • Prioritize tasks to meet deadlines.
  • Communicate effectively in both oral and written forms.
  • Advocate for the needs of program participants.
  • Train and direct student assistants and other staff as assigned.
  • Operate office equipment efficiently.
  • Utilize financial aid and database management software proficiently.
  • Engage effectively with individuals from diverse backgrounds.
  • Maintain confidentiality of sensitive information.
Examples of Responsibilities:

Responsibilities may include, but are not limited to:

  • Informing and advising students and families about financial aid programs and scholarship eligibility; assisting with application completion and documentation.
  • Evaluating students' financial needs based on federal and state guidelines; reviewing special circumstances requests.
  • Providing technical expertise on financial aid and scholarships to students, staff, and faculty.
  • Verifying compliance with eligibility requirements for financial aid programs; performing monthly reconciliations.
  • Utilizing advanced computer systems for data processing and reporting.
  • Monitoring and resolving issues related to financial aid software systems.
  • Collaborating with instructional staff to ensure timely updates on new programs.
  • Maintaining a calendar of important financial aid deadlines and events.
  • Ensuring compliance with federal and state regulations regarding record retention.
  • Applying financial aid expertise to specialized programs and acting as a liaison with other departments.
  • Participating in professional development and training activities.
  • Supporting outreach efforts at various events as needed.
  • Preparing accurate reports and performing reconciliations of assigned programs.
  • Supervising student workers and processing work-study timesheets.
  • Building positive relationships with colleagues and the public.
  • Promoting an inclusive environment that values diversity and respect.
  • Performing related duties as assigned.
Application Information:

Interested candidates must submit all required materials online, including: (1) A completed application; (2) Responses to supplemental questions; (3) Resume; (4) Unofficial transcripts, if requested; (5) Cover letter and/or reference list, if requested; and (6) Any required licenses or certificates.

All sections of the application must be completed thoroughly. Incomplete applications will not be considered.

Selection Process:

After the application deadline, a committee will review submissions to select candidates for interviews. Meeting minimum qualifications does not guarantee an interview.

All candidates will receive notification acknowledging receipt of their application materials.

Application materials become the property of the institution and will not be returned.

The institution reserves the right to re-advertise or delay filling the position as needed.

Any verbal offer of employment is contingent upon formal approval by the governing board.

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