Executive Administrative Coordinator
1 week ago
Metson Marine Services, Inc. (MMSI) is a well-established provider of ocean transportation and environmental services, with a commitment to excellence and safety. We are seeking an Administrative Assistant to support our Program Manager in a full-time capacity. This role is crucial for maintaining the efficiency of our operations.
Key Responsibilities- Administrative Support: Perform essential secretarial tasks including filing, managing phone communications, scheduling meetings, and arranging travel.
- Office Management: Assist executive staff with office management duties such as budgeting, maintaining personnel records, and payroll administration.
- Documentation and Reporting: Maintain and upload EE WFN documents, manage GFE inventory, and prepare various reports including monthly, quarterly, and bi-annual summaries.
- Recruitment Assistance: Support recruitment efforts as needed, coordinate phone interviews, conduct employment verifications, and facilitate new hire orientations.
- Compliance and Coordination: Ensure adherence to company policies, coordinate drug testing and physical examinations, and manage training requirements.
- Record Keeping: Track seatime for all vessel crew and manage base pass requests.
Applicants must possess a high school diploma or equivalent certification, along with a minimum of six years of relevant experience in administrative functions. At least two years of this experience should involve budget or finance-related tasks.
Supervisory ResponsibilitiesAs assigned by the Program Manager.
Physical and Work EnvironmentThis position involves light office-related physical demands and is based in an office environment.
Benefits- Leave: Paid holidays, vacation (after one year of service), and sick leave.
- Insurance: Medical, dental, vision, and health savings options.
- Retirement: 401(k) plan available.
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