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Office Coordinator for Marine Services

2 months ago

Key West, Florida, United States Metson Group Full time
Position Overview

Metson Marine Services, Inc. (MMSI) is a reputable organization specializing in ocean transportation and environmental services. We are seeking an Administrative Assistant to provide essential support to our Program Manager. This role is crucial for maintaining efficient operations within our organization.

Key Responsibilities
  • Administrative Duties: Perform various secretarial tasks including filing, managing phone communications, scheduling appointments, and arranging travel.
  • Office Management: Assist executive staff with responsibilities related to budgeting, personnel records, and payroll management.
  • Documentation: Maintain EE WFN documents, manage file naming and uploading, and oversee GFE inventory on a monthly basis.
  • Reporting: Prepare and submit monthly, quarterly, and bi-annual reports, including audits for health insurance coverage.
  • Recruitment Support: Facilitate new hire processing, coordinate phone interviews, and conduct employment verifications.
  • Compliance: Ensure adherence to company policies and procedures while supporting training requirements.
  • Security Clearance: The candidate must be able to obtain a secret clearance.
Qualifications

Applicants should possess a high school diploma or equivalent certification, along with a minimum of six years of relevant experience in administrative functions. At least two years of this experience should involve budget or finance-related tasks.

Work Environment

This position is primarily office-based, requiring light physical demands.

Benefits
  • Leave: Paid holidays, vacation (after one year of service), and sick leave.
  • Insurance: Medical, dental, vision, and health savings options.
  • Retirement: 401(k) plan available.