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Administrative Operations Coordinator

2 months ago

West Palm Beach, Florida, United States My Bambu Full time
Job Overview

Salary: $55,000

About MyBambu:

MyBambu is an innovative fintech platform that provides a comprehensive mobile financial solution aimed at underserved communities, particularly within Hispanic populations. Our mission is to enhance financial inclusion by offering accessible services such as checking accounts without credit checks, remittance options, bill payments, and mobile top-ups. Recognized for our commitment to innovation with the FIS Impact Award in 2020, we strive to eliminate barriers to financial access and literacy, empowering users through a bilingual and user-friendly mobile experience tailored to diverse needs.

MyBambu participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new hire's Form I-9 to confirm work authorization.

Position Summary:

This is a full-time, in-person role reporting directly to the Chief Marketing and Operations Officer. As the Office Manager, you will be responsible for the seamless operation of our office, overseeing administrative staff, and supporting the needs of our dynamic team. This position demands exceptional leadership capabilities, a proactive approach, and the ability to cultivate a productive and positive workplace environment.

Key Responsibilities:

  • Office Management: Supervise all facets of office administration, including maintenance, supplies, equipment, and security to ensure a safe and efficient working environment.
  • Administrative Assistance: Provide high-level administrative support to senior executives, encompassing calendar management, travel coordination, and meeting arrangements.
  • Vendor Relations: Engage with vendors and service providers to negotiate contracts, manage relationships, and ensure timely service delivery.
  • Event Coordination: Organize and manage company events, meetings, and team-building activities, ensuring all logistics are handled effectively.
  • Financial Oversight: Monitor office budgets, track expenditures, and prepare financial reports to support cost-effective operations.
  • Health and Safety Compliance: Ensure the office adheres to health and safety regulations and that all employees are informed of emergency procedures.
  • Workplace Culture: Promote a positive office culture by encouraging teamwork, recognizing achievements, and implementing initiatives to enhance employee engagement.

Required Skills and Qualifications:

  • Leadership: Strong leadership and team management skills, with the ability to inspire and motivate staff.
  • Organizational Skills: Excellent organizational and multitasking abilities, with keen attention to detail.
  • Communication: Outstanding written and verbal communication skills, capable of interacting effectively with all levels of the organization.
  • Problem-Solving: Proactive and resourceful problem-solving abilities.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other related software.
  • Adaptability: Ability to thrive in a fast-paced, dynamic environment and manage changing priorities effectively.
  • Financial Acumen: Basic understanding of budgeting and financial management.

Job Requirements:

  • Required languages: Spanish and English; Creole is a plus.
  • Bachelor's degree in business administration, management, or a related field preferred.
  • A minimum of 3 years of experience in office management or administrative roles.
  • Familiarity with financial technology tools and software is a plus.

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds occasionally.

Benefits:

  • Excellent medical coverage.
  • Fifteen (15) days of Paid Time Off.
  • Seven (7) days of Paid Holidays.
  • A small family corporate culture.