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Administrative Operations Coordinator

2 months ago

West Palm Beach, Florida, United States My Bambu Full time
Job Overview

Salary: $55,000

About MyBambu:

MyBambu is an innovative fintech platform that provides a comprehensive mobile digital financial solution aimed at underserved, predominantly Hispanic communities. Our mission focuses on enhancing financial inclusion by offering accessible services such as checking accounts without credit checks, remittance services, bill payments, and mobile top-ups. We were honored with the FIS Impact Award for our innovative approach in 2020, and we are committed to dismantling barriers to financial access and literacy through a bilingual, user-friendly mobile experience tailored to diverse needs.

MyBambu participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new hire's Form I-9 to confirm work authorization. For more information, please refer to the E-Verify Participation Poster or Right to Work Poster.

Position Summary:

This is a full-time, in-person role reporting directly to the Chief Marketing and Operations Officer. As the Office Manager, you will be responsible for ensuring the seamless operation of our office, managing administrative personnel, and supporting the diverse needs of our dynamic team. This position demands exceptional leadership abilities, a proactive mindset, and the capacity to cultivate a productive and positive workplace atmosphere.

Key Responsibilities:

  • Office Management: Oversee all facets of office operations, including maintenance, supplies, equipment, and security to guarantee a safe and efficient working environment.
  • Administrative Assistance: Provide high-level administrative support to senior executives, encompassing calendar management, travel arrangements, and meeting coordination.
  • Vendor Relations: Engage with vendors and service providers to negotiate contracts, manage relationships, and ensure timely delivery of services and supplies.
  • Event Coordination: Organize and manage company events, meetings, and team-building activities, ensuring all logistics are executed flawlessly.
  • Financial Oversight: Monitor office budgets, track expenditures, and prepare financial reports to support cost-effective operations.
  • Health and Safety Compliance: Ensure the office adheres to health and safety regulations and that all employees are informed of emergency procedures.
  • Workplace Culture: Promote a positive office culture by encouraging teamwork, recognizing achievements, and organizing initiatives to enhance employee engagement.

Qualifications:

  • Required languages: Spanish and English; proficiency in Creole is a plus.
  • Bachelor's degree in business administration, management, or a related field is preferred.
  • A minimum of 3 years of experience in office management or administrative roles is required.
  • Familiarity with financial technology tools and software is advantageous.

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to lift up to 15 pounds occasionally.

Benefits Offered:

  • Comprehensive medical coverage.
  • Fifteen (15) days of Paid Time Off.
  • Seven (7) days of Paid Holidays.
  • A supportive small family corporate culture.