Administrative Coordinator

2 weeks ago


Lowell, Arkansas, United States Paul Davis of Northwest Arkansas Full time
Job Overview

Benefits:

  • 401(k) plan
  • Competitive compensation
  • Complimentary uniforms
  • Health coverage
  • Growth opportunities
  • Paid leave

Position: Office Manager
Reports To: General Manager

Role Summary: As an Office Manager at Paul Davis of Northwest Arkansas, you will oversee various aspects of job costing using RMS and QuickBooks Accounting Software. You will also manage daily operations of the franchise in the absence of the owner, ensuring that all financial and accounting records are maintained in collaboration with a CPA.

Why Work With Us? Paul Davis is a leader in restoration and reconstruction services for insurance companies and commercial properties across the United States and Canada. We are expanding locally and offer career opportunities for individuals seeking meaningful work. Our team members benefit from various webinars designed to keep them motivated and informed about new technologies and industry regulations.

Our core principles focus on customer service, dynamic decision-making, and leadership, providing the necessary tools for continued growth. We emphasize our Vision, Mission, and Values, making the Office Manager role crucial to our franchise's success.

Core Values: Deliver on promises. Respect individuals. Take pride in your work. Commit to continuous improvement.

Vision: To provide exceptional care while assisting individuals in their time of need.

Mission: To create opportunities for talented individuals to achieve Best in Class results.

Team Needs: At Paul Davis, we assist homeowners in rebuilding their lives after challenging events. If you thrive in high-pressure situations, possess strong communication skills, and have a solid understanding of accounting principles, including QuickBooks, we invite you to consider this opportunity. Our team members must demonstrate a world-class work ethic, meticulous attention to detail, and a passion for helping others. The Office Manager collaborates with owners and office staff to ensure accurate job costing and adherence to guidelines.

Compensation and Benefits:
  • Leadership Development - our company promotes from within. If you are driven and motivated, inquire about our leadership development program to advance your career.
  • Monthly cross-training sessions to enhance your skills.
  • Flexible scheduling - we prioritize our team's well-being by offering flexible hours to accommodate personal needs while maintaining full-time employment.
  • Paid training programs.
  • Health, dental, and vision insurance.
  • Referral incentives.
  • A positive company culture and team environment.
  • Hourly wage: $18.00 to $25.00 based on experience and certifications.
  • Performance-based bonus opportunities.

Qualifications:
  • A commitment to being part of a world-class team with a positive attitude.
  • A strong dedication to customer service.
  • Organized yet adaptable; able to prioritize and manage time effectively.
  • Exceptional communication skills.
  • Fluency in English.
  • A valid driver's license with a clean driving record.
  • Willingness to work evenings, weekends, and overtime as required.
  • A desire for continuous learning and professional development.

Responsibilities:
  • Public Relations - build rapport with insurance carriers, customers, vendors, subcontractors, adjusters, agents, and colleagues.
  • Commitment to delivering outstanding customer service.
  • Support team members as needed and foster positive interdepartmental relationships.
  • Represent our brand effectively.
  • Information Gathering - demonstrate strong listening and communication skills, ask pertinent questions, and monitor business operations to identify issues.
  • Oversee all aspects of job costing.
  • Manage daily franchise operations in the owner's absence.
  • Maintain comprehensive accounting, computer, and financial records.
  • Request and manage updated Workplace Safety certificates and insurance for subcontractors.
  • Process payroll and manage timesheets.

We look forward to discussing this opportunity with you.


We are an Equal Opportunity Employer and support hiring Veterans.

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