Executive Support Specialist

4 days ago


Richmond, Virginia, United States Beacon Hill Full time
About the Job

We are seeking a highly skilled and experienced Executive Assistant to support multiple executives in our Richmond, VA office.

Key Responsibilities:

  • Manage complex calendars for up to four executives, demonstrating exceptional organizational and time management skills.
  • Develop and maintain strong business relationships with executives, administrative staff, clients, and other external stakeholders.
  • Coordinate travel arrangements, prepare expense reports, and handle meeting coordination, including booking conference rooms, ordering catering, and setting up audio/video equipment.
  • Prepare business communications, such as memos, letters, and emails, and ensure timely and accurate delivery.
  • Perform additional administrative duties and projects as assigned, requiring a high level of discretion and confidentiality.

About You:

  • 3+ years of experience supporting multiple executives in a fast-paced environment.
  • Proficiency in the full Microsoft Office Suite, with a strong emphasis on Excel, Word, and PowerPoint.
  • Ability to remain poised under pressure, multitask, and prioritize in a deadline-driven environment.
  • Collaborative working style with strong attention to detail, excellent communication skills, and the ability to handle sensitive information confidentially.

About the Position:

  • $80K-$85K salary range (DOE).
  • On-site 5x/week in the downtown Richmond, VA office.
  • Comprehensive benefits package and annual bonus potential.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.



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