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Senior Executive Support Specialist

2 months ago

Richmond, Virginia, United States Commonwealth of Virginia Full time
Senior Executive Support Specialist

The Commonwealth of Virginia is seeking a dedicated and skilled individual to fill the role of Senior Executive Support Specialist. This position plays a vital role in enhancing the operational efficiency of our leadership team.

Mission:
To deliver exceptional service and support to enhance the productivity of our executive leadership while fostering a diverse and inclusive work environment.

Key Responsibilities:
  • Provide high-level administrative support to the Director, ensuring the smooth operation of the office.
  • Manage complex calendars and coordinate meetings, ensuring optimal time management for the Director.
  • Act as a liaison between the Director and various stakeholders, facilitating effective communication.
  • Prepare and process travel arrangements, expense reports, and reimbursements with precision.
  • Oversee special projects and events, ensuring all details are meticulously handled.
  • Maintain confidentiality and exercise discretion in all interactions and communications.
  • Supervise and mentor junior administrative staff, fostering a collaborative team environment.
Qualifications:
  • A Bachelor’s degree is preferred, or equivalent experience in a relevant field.
  • A minimum of 3 years in an executive support role, preferably within a healthcare or academic setting.
  • Proficient in Microsoft Office Suite, with strong skills in document preparation and presentation.
  • Excellent organizational skills with the ability to manage multiple priorities effectively.
  • Strong written and verbal communication skills, with a focus on professionalism.
The Commonwealth of Virginia values diversity and is committed to creating an inclusive environment for all employees. Candidates are encouraged to demonstrate their commitment to fostering such an environment through their experience and professional conduct.