Administrative Coordinator

1 week ago

San Francisco, California, United States GoPowerEV Full time

Job Overview

The Administrative Coordinator is a part-time dual role that entails overseeing and managing the daily operational functions and activities of the office. The ideal candidate is a versatile multi-tasker adept at delivering outstanding customer service and communication. You will assist in establishing and maintaining an optimal work environment to enhance our organizational efficiency, communication, and safety. This position requires a collaborative team player who is prepared to engage fully with both internal and external stakeholders at all levels.

About GoPowerEV

We have developed cutting-edge technology for electric vehicle (EV) charging in multi-family residences. This sector is experiencing rapid growth, with EVs constituting a significant portion of car sales. The demand for EV charging capabilities is shifting from being an optional amenity to a critical necessity in residential properties.

This is an exciting opportunity to be part of a startup poised for substantial growth. Our team comprises innovators with backgrounds in technology and real estate, committed to bridging the EV divide and providing equitable charging infrastructure for multi-family housing. By facilitating convenient charging and reducing energy costs, we aim to ensure access to cleaner and more affordable vehicles for everyone.

Key Responsibilities

Administrative Coordinator

  • Establish and execute procedures and policies for all administrative functions.
  • Oversee record-keeping, document preparation, mail distribution, and reception duties.
  • Maintain office conditions and coordinate necessary repairs.
  • Manage resources to troubleshoot issues, determining optimal solutions and resolving problems.
  • Supervise vendor selection and procurement of office equipment and supplies, including negotiations with service providers.
  • Organize in-house or off-site events, such as celebrations and conferences.
  • Engage with customers at their sites as required.
  • Assist with basic IT tasks, such as setting up new accounts and email addresses.
  • Communicate with employees to address their inquiries regarding organizational challenges.
  • Perform additional duties as assigned.

Lab Technician Responsibilities

  • Conduct basic lab technician tasks.
  • Execute testing on company systems, including managing test setups and charging sessions.
  • Implement configuration changes on testing systems, following established protocols.
  • Calibrate devices according to provided instructions.
  • Maintain an inventory record.
  • Transport inventory between locations as necessary.
  • Replace devices in the field, including retrieving from inventory and commissioning new devices.
  • Conduct field inspections and basic troubleshooting.

Qualifications

  • Valid Driver's License.
  • High School diploma or GED; additional qualifications in administrative support or related fields are advantageous.
  • Minimum of 5 years of experience in an administrative role or similar capacity.
  • Willingness to learn basic lab technician tasks; prior experience is a plus.
  • Demonstrated experience in managing office administration responsibilities and procedures.
  • Proficient in Google Suite and Microsoft Office applications, particularly Excel and Outlook.
  • Familiarity with email scheduling tools.
  • Strong written and verbal communication skills, with a creative approach to problem-solving.
  • Excellent interpersonal skills.
  • Ability to work collaboratively and effectively with team members and stakeholders.
  • Proven integrity and ethical behavior.
  • Creative thinking and problem-solving abilities, with a focus on innovative strategies.
  • Strong time management skills, with the ability to prioritize and manage multiple tasks.

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