Administrative Coordinator

2 weeks ago

San Francisco, California, United States Aston Carter Full time

Position Overview:

Aston Carter is seeking a dedicated Administrative Coordinator to provide essential support to our Executive Director. This part-time role (20 hours per week) involves a variety of administrative functions that are crucial for the smooth operation of our office.

Key Responsibilities:

  • Assist the Executive Director with daily tasks and office management.
  • Coordinate and schedule both internal and external meetings.
  • Manage administrative projects and serve as the primary Communications Coordinator.
  • Handle travel arrangements and submit travel claims for the Director.
  • Act as a liaison with the community, addressing inquiries and routing issues to the appropriate staff.
  • Develop and publish meeting schedules, including arranging meals for board and committee meetings.
  • Prepare board agendas based on committee actions and external feedback.
  • Support the Executive Director in communication with staff, including logistics for all-staff meetings and other communications.
  • Facilitate public stakeholder meetings by preparing logistics, meeting spaces, agendas, and taking minutes.
  • Communicate on behalf of the Director with internal teams and external committees, ensuring confidentiality and clarity.

Required Skills:

  • Proficient in administrative support and calendar management.
  • Strong command of Microsoft Office Suite, including PowerPoint.
  • Excellent organizational skills and attention to detail.
  • Demonstrated ability to handle confidential information with discretion.
  • Effective communication skills, both written and verbal.

Qualifications:

We are looking for candidates with a minimum of 2 years of experience in administrative support, particularly in assisting senior management within large organizations. A solid understanding of office practices, including filing and record-keeping, is essential. Candidates should possess strong typing skills and the ability to transcribe accurately from recordings.

About Aston Carter:

Aston Carter is committed to providing exceptional corporate talent solutions across various sectors, including accounting, finance, human resources, and administrative professions. We pride ourselves on our diverse and inclusive workplace culture, which is integral to our success.

Diversity, Equity & Inclusion:

At Aston Carter, we believe that diversity and inclusion are key to fostering a successful environment. We are dedicated to hiring diverse talent and maintaining an inclusive atmosphere that promotes growth and recognition for all employees.

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