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Administrative Coordinator
2 months ago
Zeals US is a dynamic and fast-paced subsidiary of a leading Japanese company, specializing in conversational commerce technology. Our innovative solutions have revolutionized how consumers engage and transact online, transforming unengaged customers into valuable ones through thoughtfully designed chat experiences.
Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a key role in ensuring the smooth operation of our business by coordinating with accounting, legal, and HR teams based in Tokyo. Your primary responsibilities will include:
- Coordinating with the Japanese headquarters on accounting and financial matters.
- Communicating and collaborating with lawyers regarding contracts and legal issues.
- Assisting in various administrative tasks, including document preparation, data entry, and report generation.
- Supporting HR functions such as employee onboarding and maintaining employee records.
- Developing and implementing corporate policies and procedures.
- Handling internal and external communications, including email correspondence and meeting coordination.
- Assisting in organizing company events and employee engagement activities.
- Managing office supplies and ensuring a well-organized workspace.
- Conducting research and gathering data to support business decisions.
- Handling employee inquiries and providing support on various corporate matters.
To be successful in this role, you will need:
- A Bachelor's degree in Business Administration, Finance, or a related field.
- Excellent communication skills, both verbal and written.
- Strong organizational and multitasking abilities.
- Ability to work independently and take initiative.
- A high level of integrity and professionalism in dealing with confidential information.
- Proficiency in GSuite (Google Docs, Sheets, Slides).
- Familiarity with corporate software and systems is a plus.
- Flexibility to adapt to a fast-paced and dynamic startup environment.
- Japanese language proficiency is a must.
- Professional level English proficiency.
At Zeals US, we value diversity and are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We provide health benefits as part of our comprehensive package, ensuring your well-being as part of our team.
