Administrative Coordinator

5 days ago


San Francisco, California, United States Insight Global Full time

Job Summary:

Insight Global is seeking a highly skilled and organized Administrative Assistant to support our executive team on a 3-month contract basis. As a key member of our team, you will be responsible for coordinating and overseeing administrative projects, providing exceptional support to our executives and their assistants, and ensuring seamless day-to-day operations.

Key Responsibilities:

  • Administrative Projects: Collaborate with C-level executives and their assistants on administrative projects and assignments, developing timelines and ensuring tasks are completed. Examples include preparing corporate materials, documenting policies and processes, researching and onboarding external vendors, and more.
  • Event Planning: Coordinate departmental summits, events, and client dinners, serving as an internal resource to summit organizers and executive assistants in preparations for meetings, summits, and events.
  • Backup Coverage: Provide backup coverage to executive assistants and office managers during breaks and absences, ensuring continuity of support services.
  • Scheduling and Calendar Management: Manage and coordinate executive calendars, scheduling meetings, and ensuring timely follow-up on tasks and deadlines.
  • Travel Arrangements: Organize and manage domestic travel arrangements for executives and other team members.
  • Expense Reporting: Process detailed expense reports on a monthly basis, ensuring accuracy and compliance with company policies.
  • Administrative Support: Provide general administrative support duties as assigned, including task follow-up and meeting note-taking.

Requirements:

  • 5+ years of administrative support experience
  • Experience with executive calendaring and scheduling meetings
  • Proficiency with Microsoft Office: Outlook, Word, Excel, PowerPoint
  • High levels of initiative, organization, and reliability
  • Ability to work onsite in the office 5 days a week

Compensation and Benefits:

Hourly compensation: $27.00/hr - $37.00/hr. Benefit packages include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.



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