Business Operations Coordinator

7 days ago


Colonial Heights, United States Commonwealth of Virginia Full time

Job Summary

The Commonwealth of Virginia is seeking a highly skilled Business Coordinator to join our team. As a Business Coordinator, you will play a critical role in coordinating functions for budget development and monitoring, financial and account management, records management, procurement, and administrative activities.

Key Responsibilities

  • Organize and maintain records for assigned program area per established retention schedules and policies.
  • Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents, and perform data reconciliations.
  • Process, verify and track assigned contracts. Ensure change orders are processed appropriately. Serve as the first point of contact with vendors to resolve routine contract administration problems.
  • Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure times from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.
  • Assist in developing assigned budget. Supply projected costs, monitor expenditures and prepare financial reports.
  • Recommend resolution to administrative and business problems resulting in an effective program. Lead, manage and direct new processes to streamline workflow.

Requirements

  • Experience using financial management and budgeting computer programs.
  • Experience with Word, Excel, and Access.
  • Knowledge of GAAP, accounting policies, practices and procedures.
  • Knowledge of budget development and monitoring.
  • Ability to communicate effectively orally and in writing with internal and external customers.
  • Ability to interpret laws, regulations, policies, and procedures.
  • Ability to establish and maintain effective working relationships with all levels of agency management and with vendors.

Preferred Qualifications

  • Administrative experience coordinating a variety of business functions for a designated program area.
  • Experience with state budgeting practices and procedures.
  • Experience using Cardinal system.
  • A combination of training, experience, or education in Accounting, Business Administration, or related field desired.

What We Offer

  • Competitive health and life insurance programs.
  • Pre-tax spending accounts and leave programs.
  • State retirement plan with options for tax-deferred retirement saving including employer matching.
  • Short- and long-term disability program.
  • Paid holidays, training and tuition assistance programs, wellness programs, and more.

Equal Opportunity Employer

The Commonwealth of Virginia is an Equal Opportunity Employer by both policy and practice. We are committed to diversity and inclusion in the workplace.



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