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Financial Operations Coordinator

2 months ago

Colonial Heights, United States Commonwealth of Virginia Full time

Position Overview

Are you passionate about financial performance, innovation, and operational excellence? The Commonwealth of Virginia is seeking a dedicated Business Coordinator to enhance our organizational effectiveness. This role is essential in supporting the Richmond District Equipment Shop by leveraging your expertise in planning and financial oversight.

Key Responsibilities:

  • Coordinate and maintain comprehensive records for the designated program area in accordance with established retention policies.
  • Ensure timely processing of payments for goods and services, adhering to all relevant policies and procedures. Maintain accurate accounting records and conduct thorough analyses of financial transactions.
  • Oversee the processing and tracking of contracts, ensuring that all modifications are handled appropriately. Act as the primary contact for vendors to address routine contract-related inquiries.
  • Prepare requisitions and purchase orders, ensuring compliance with established guidelines. Resolve any discrepancies in billing and review procurement documentation to ensure alignment with state and organizational requirements.
  • Assist in the development and monitoring of the assigned budget, providing insights on projected costs and tracking expenditures. Prepare detailed financial reports as needed.
  • Propose solutions to administrative and operational challenges, leading initiatives to enhance workflow efficiency.

Minimum Qualifications:

  • Proficiency in financial management and budgeting software.
  • Experience with Microsoft Word, Excel, and Access.
  • Understanding of Generally Accepted Accounting Principles (GAAP) and relevant accounting practices.
  • Familiarity with budget formulation and oversight.
  • Strong verbal and written communication skills for effective interaction with stakeholders.
  • Ability to interpret and apply laws, regulations, and policies.
  • Capability to establish and maintain productive working relationships across various levels of management and with external vendors.

Additional Considerations:

  • Experience in administrative roles that involve coordinating diverse business functions.
  • Knowledge of state budgeting processes.
  • Familiarity with the Cardinal system is a plus.
  • A background in Accounting, Business Administration, or a related field is preferred.

Application Instructions:

To be considered for this position, please submit your resume through the designated application system. Ensure that all sections of your application are completed thoroughly, as this information will be critical in determining your eligibility for an interview.

The Commonwealth of Virginia is committed to fostering an inclusive workplace and encourages individuals with disabilities to apply. We are an Equal Opportunity Employer.