Records Administration Specialist

2 weeks ago


Tampa, Florida, United States Venatore Llc Full time
Job Overview

Position Summary:

· Responsible for the establishment and oversight of the comprehensive records management initiative.

· Key responsibilities include managing the transition from traditional paper documentation to digital record systems, as well as drafting reports and informational materials.

· Address inquiries and fulfill information requests from both internal stakeholders and external partners.

· Ensure adherence to financial, legal, and administrative standards and regulations.

· Safeguard data integrity by classifying and indexing records, managing the destruction or archiving of completed data/records, and ensuring records are readily accessible when required. Provide training for personnel who need access or have duties related to record maintenance.

· Administer user access to Command records within designated collaborative platforms.

· Conduct searches for records across the Command's collaborative environments, including SharePoint, file shares, Outlook, and other systems.

· Deliver prompt and precise search results in response to legal discovery inquiries.

· Communicate findings to leadership regarding issues and the status of ongoing requests.

· Maintain historical data on the execution of assigned requests for quality assurance purposes.

Qualifications:

· Bachelor's Degree in Library Sciences, Statistics, Computer Science, or a related technical field with a minimum of 5 years of relevant experience, or a High School Diploma with at least 8 years of experience.

Essential Skills:

· 2-5 years of experience in records management.

· Proficient knowledge in records management practices, familiarity with document types, metadata, retention policies, and business process management.

· Understanding of taxonomy development principles and integration, expertise in file plan structure and permission management, strong documentation skills, and effective problem-solving, analytical, and organizational abilities.

· Excellent research, writing, communication, and presentation skills.

· Familiarity with federal regulations related to records management.

· Must possess TS/SCI security clearance.

Venatore is committed to fostering a diverse workforce and is an Equal Opportunity Employer. All employment decisions are made without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other protected classification. (EEO/AA/Protected Veterans/Individuals with Disability employer).



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