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Records Administration Specialist

2 months ago

Tampa, Florida, United States Venatore Llc Full time
Job Overview

Position Summary:

The Records Administration Specialist is responsible for the development and oversight of the organization's records management strategy.

Key Responsibilities:

  • Lead the transition from traditional paper documentation to digital record-keeping systems.
  • Prepare comprehensive reports and documentation as required.
  • Address inquiries and information requests from both internal stakeholders and external clients.
  • Ensure compliance with financial, legal, and administrative regulations.
  • Safeguard data integrity by classifying, indexing, archiving, or disposing of records as necessary.
  • Facilitate access to records and provide training for staff responsible for record maintenance.
  • Manage user access permissions within collaborative systems.
  • Conduct thorough searches for records across various platforms, including SharePoint and Outlook.
  • Deliver precise and timely results for legal discovery inquiries.
  • Report findings and updates to leadership regarding ongoing requests.
  • Maintain historical records related to request processing for quality assurance purposes.

Qualifications:

  • A Bachelor's Degree in Library Sciences, Statistics, Computer Science, or a related field with a minimum of 5 years of relevant experience, or a High School Diploma with at least 8 years of experience.
  • 2-5 years of experience in records management.
  • Proficient knowledge of records management principles, document types, metadata, retention policies, and business process management.
  • Understanding of taxonomy development, file plan structure, and permission management.
  • Strong skills in documenting procedures, problem-solving, analytical thinking, and organizational capabilities.
  • Excellent research, writing, communication, and presentation skills.
  • Familiarity with federal regulations related to records management.
  • Must possess TS/SCI security clearance.

Venatore is committed to fostering a diverse workforce and is an Equal Opportunity Employer. All employment decisions are made without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other protected classification.